Training Coordinator/ Site Admin

Coherent Corp.•Fremont, CA

1d•$27 - $45•Onsite

About The Position

This role is responsible for coordinating workforce training activities, supporting employee integration into cleanroom manufacturing operations, maintaining training compliance records, and streamlining site operational processes. The position serves as a key operational resource supporting training logistics, site communications, workforce readiness activities, operational and site-wide employee events, and cross-functional coordination across the facility. The ideal candidate will help drive consistency, organization, and operational efficiency while supporting a positive employee experience within a fast-paced semiconductor manufacturing environment.

Requirements

2+ years of experience in HR coordination, training administration, onboarding, or administrative support roles.
Strong presentation and facilitation skills.
Excellent organizational, communication, and interpersonal skills.
Ability to manage multiple priorities with strong attention to detail.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to handle confidential information with discretion and professionalism.
Strong customer service mindset and collaborative approach.
Ability to work independently and in a team-oriented environment.
Adaptability and problem-solving skills in a fast-paced environment.
Professional verbal and written communication skills.
Strong time management and follow-through abilities.
Frequent interaction with employees, leadership, vendors, and cross-functional teams.
Sitting for extended periods while working on a computer or in meetings.
Use of hands and fingers for typing, writing, and handling documents.
Ability to communicate verbally and in writing.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred.
Experience with HRIS and Learning Management Systems preferred.

Responsibilities

Coordinate site orientation and workforce integration sessions for employees, contractors, and temporary staff.
Prepare training materials, orientation presentations, site guides, welcome resources, badges, LMS assignment and workspace readiness logistics.
Partner with Hiring Managers, Manufacturing Operations, IT, Facilities, Security, EHS, and HR teams to coordinate a seamless and organized employee integration experience.
Conduct orientation presentations covering site operations, safety expectations, cleanroom protocols, compliance requirements, company culture, workplace expectations, and available site resources.
Coordinate cross-functional onboarding and workforce readiness schedules to ensure completion of required training, site access, and operational readiness activities.
Track completion of required orientation activities, training assignments, and compliance documentation to ensure accuracy and timely processing.
Serve as a primary point of contact for employees during initial site integration and workforce readiness activities.
Support employee immersion into manufacturing operations through coordination of training logistics, operational expectations, and site readiness processes.
Coordinate operational, safety, compliance, and cleanroom training activities for employees, contractors, and temporary staff.
Coordinate and maintain structured training schedules, orientation plans, training matrices, and workforce readiness documentation.
Track employee training completion, certifications, and compliance requirements to ensure operational readiness.
Maintain accurate training records, attendance logs, certifications, and compliance documentation.
Support Learning Management System (LMS) administration, reporting, and training audits as applicable.
Partner with Manufacturing, Human Resources, EHS, Facilities, Security, Engineering, and Site Leadership to support standardized training and operational consistency.
Assist with recurring, remedial, and continuous improvement training initiatives.
Support operational readiness through coordination of workforce training logistics and compliance activities.
Assist with maintaining standardized training documentation and operational procedures.
Provide coordination and administrative support for site operations and manufacturing leadership teams.
Coordinate operational logistics including badge access, workspace readiness, training room scheduling, meeting coordination, and site communications.
Support planning and execution of site activities including all-hands meetings, operational reviews, employee events, leadership meetings, and workforce communications.
Coordinate site-wide announcements, communication updates, presentation materials, and event logistics.
Assist with visitor coordination, vendor support, catering coordination, and general site administration activities.
Support execution of operational excellence initiatives focused on organization, communication effectiveness, workforce efficiency, and continuous improvement.
Maintain organized site documentation and standardized administrative processes.
Identify opportunities to streamline workflows and improve operational efficiency across training and site support functions.
Serve as a key operational support resource for cross-functional site coordination activities.