Field HR Coordinator, Onboarding (Hempstead, LI) - Onsite
About The Position
YELM US Associates is the administrative division supporting its licensed home care agencies, Ultimate Care and Swift Home Care. The Field HR Coordinator, Onboarding, manages and executes HR onboarding activities so caregivers progress from applicant to work-authorized, audit-ready employees in a timely and compliant manner. Serving as the front-end gatekeeper for caregiver onboarding across both agencies, this role ensures pre-employment requirements are completed accurately before caregivers begin working. The Coordinator helps minimize compliance risk by enforcing onboarding standards, validating work authorization, and ensuring caregivers are properly entered into required systems before they start. The position is onsite at 250 Fulton Avenue, Hempstead, NY 11550, Monday through Friday, 9:00 AM to 5:00 PM. Compensation is $25.00–$27.00 per hour, based on relevant experience.
Requirements
- At least 2–3 years of experience in HR onboarding, compliance, or home care operations.
- Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows.
- Exceptional attention to detail.
- Strong organizational and time-management skills.
- Ability to manage high-volume onboarding in a fast-paced environment.
- Clear written and verbal communication skills.
- Strong judgment and appropriate escalation awareness.
- Ability to enforce standards while maintaining professionalism and empathy.
Nice To Haves
- Experience working with ATS and caregiver management systems.
Responsibilities
- Coordinate caregiver onboarding from intake through start eligibility.
- Collect, review, and verify required pre-employment documentation.
- Ensure documentation meets DOH, DOL, and internal policy standards.
- Complete and review I-9 documentation in compliance with federal regulations.
- Submit and track E-Verify cases within required timelines.
- Verify caregiver presence and status in the CHRC system before the caregiver starts.
- Initiate fingerprinting when required and monitor determination status.
- Confirm caregivers are eligible to begin working before operational handoff.
- Determine orientation eligibility and track completion.
- Validate hire and start dates for accuracy and compliance.
- Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers.
- Work with Nursing and Compliance teams to resolve onboarding barriers.
- Provide timely updates on caregiver readiness and onboarding status.
- Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate.
Benefits
- Comprehensive health, vision, and dental benefits.
- 401(k) retirement plan with employer match.
- Voluntary life, critical illness, group hospital indemnity, and accident insurance.
- Generous paid time off and sick time.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
