Field Cost Administrator

Matrix Service Company•El Segundo, CA

11d•Onsite

About The Position

The Field Cost Administrator will be responsible for setting up, updating, and analyzing performance for assigned projects. This role is project-based with an initial assignment at our jobsite in El Segundo, California. Essential Functions: Actively supports the Company’s commitment to safety and its “Core Values”. Represents Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics”.

Requirements

0-5+ years of Project Controls experience in construction / engineering environment
Proficiency in the use of software applications including Microsoft Word, Excel, PowerPoint, and other database applications
Advanced Excel skills preferred
Must possess analytical skills and have knowledge of cost accounting and finance
Must be detail oriented
Must have good communication skills to interact with external and internal customers
Must be willing to travel and work overtime as required
Will be assigned to a job site for the duration of the project
Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

Develop detailed budgets for projects upon award, using the final as-sold estimate, utilizing the standard cost code structure.
Review job costs to ensure correct cost codes are assigned to labor, materials, subcontractors, outside services, equipment, etc.
Perform necessary budget maintenance, including budget transfers and change order budgets.
Oversee the change management process by identifying work outside of the scope, tracking extra work, generating extra work order requests with input from operations, submit extra work order requests to the client, maintain status reports, provide updates to project management team and client, and verify all costs have been captured and invoiced.
Submit Requests for Information (RFIs) through the change management system to facilitate clarification of Engineering Work Orders (EWOs), procedures, and project requirements.
Coordinate project teams and clients to track responses, resolve questions, and ensure accurate implementation of scope and work directives.
Perform labor productivity analysis utilizing earned value measurement tools.
Accurately track, analyze, and forecast project costs using various tools.
Generate, present, and review cost reports with operations management.
Create, update, and analyze cash flow forecasts.
Assist accounts receivable with project invoicing.
Meet with project operations personnel to review and forecast labor activities.
Prepare and submit monthly progress reports and exhibits to the project management team and client for assigned projects.
Perform other duties or responsibilities as required or assigned.
Assist project team and client with updating and maintaining project schedules, ensuring accurate timeline tracking and supporting reliable forecasting.
Collaborate with stakeholders to identify schedule changes, assess impacts, and communicate updates to help maintain project alignment and forecast accuracy.
Perform administrative functions, including processing and verifying employee timesheets in both client and company systems.
Ensure timely and accurate time entry, maintain compliance with reporting requirements, and support payroll and project cost tracking activities.
Assist project teams with procuring materials and rental equipment by obtaining and evaluating vendor quotes, coordinating competitive bid requests, and submitting recommendations for approval.
Collaborate with company procurement teams to process purchases, ensure timely delivery of resources, and support project schedules and operational requirements.