Family Assistant

Sage Haus•Dallas, TX

20d•Onsite

About The Position

A North Dallas couple is seeking a proactive, detail-oriented Family Assistant to bring structure and consistency to household routines, projects, errands, meal preparation, and vendor coordination. The role is part-time, starting at 8–10 hours per week with potential to grow. Initial training is one day per week for 5–8 hours per day; the long-term schedule is two days per week for 4–5 hours per day. Hours are primarily during the day on weekdays, with occasional weekends for hosted events. The family values professionalism, initiative, discretion, and a collaborative long-term relationship. A trusted cleaner and landscaper are already in place, so the position focuses on tasks that might otherwise fall through the cracks. Not all listed duties will occur every week, and the work will vary according to the family’s schedule and priorities. The Family Assistant will help with meal preparation and kitchen cleanup; household organization and seasonal transitions; errands and inventory; coordination with service providers and contractors; pet appointments and care; vehicle maintenance; and family, travel, and event logistics. The role is based in a 1.5-story home with stairs throughout. Applicants must be smoke-free and fragrance-free while working, authorized to work in the United States, and have a reliable personal vehicle. Work-related mileage is reimbursed. The position requires respect for the family’s privacy and willingness to sign an NDA. Employment is contingent on a successful background check. To apply, submit a short introduction letter, an updated resume, and three professional references with current contact information through Sage Haus. Applicants will also be added to Sage Haus’s candidate community email list, with the option to unsubscribe.

Requirements

Be smoke-free and fragrance-free while on the job.
Be authorized to work in the United States.
Have a reliable personal vehicle; work-related mileage is reimbursed.
Be able to navigate a 1.5-story home with stairs throughout the day.
Respect the family’s privacy and be willing to sign an NDA.
Bring strong attention to detail and the judgment to reprioritize when plans change.
Be able to take ownership of responsibilities from start to finish without constant direction.
Communicate professionally, provide proactive updates, and be comfortable with shared digital calendars and task systems.
Have a calm, steady presence and emotional intelligence.

Nice To Haves

Ability to anticipate household needs and turn busy to-do lists into clear, manageable action plans.
A creative eye for seasonal details, hosted gatherings, and occasional professional events.
Interest in a collaborative, long-term working relationship that may grow in hours and responsibilities.

Responsibilities

Prepare weekly high-protein, grab-and-go breakfasts such as egg bites and overnight oats.
Prepare one to two dinners per week with leftovers in mind, following autoimmune and diabetic guidelines.
Place grocery delivery orders from a provided list and clean up the kitchen.
Perform light household resets on scheduled days.
Coordinate seasonal décor transitions, including decorating, cataloging, and storing items; collaborate with the family initially.
Organize closets and handle consignment or donation drop-offs.
Prepare for guests and holidays, assist with unpacking after travel, and maintain the patio, including bringing in cushions ahead of rain.
Run dry-cleaning and tailor errands, handle returns and gift pickups, and take pool water samples in for testing.
Maintain inventory of pantry items, holiday china and décor, and pool supplies.
Coordinate access and serve as the point person for the cleaner, landscaper, contractors, and window cleaners, ideally on working days.
Document contractor work with photos and written follow-up, and schedule seasonal maintenance and repair quotes.
Schedule grooming and veterinary appointments for the dog, provide transportation to appointments if needed, and administer ear medication.
Schedule vehicle maintenance and coordinate fueling or cleaning as requested.
Maintain a family birthday and anniversary calendar and a small gift closet.
Help with logistics when the granddaughter visits.
Provide creative support for hosted gatherings and professional events.
Handle travel preparation, including packing, mail holds, and dog boarding or sitter arrangements.
Research flight and logistics options for the family’s review as the working relationship develops.