Faculty Secretary and Substitute Coordinator

Lake Forest School Districts 67 & 115 • Lake Forest, IL

9d • Onsite

About The Position

Lake Forest Community High School is seeking a Faculty Secretary and Substitute Coordinator. This is a 10-month position, working 8 hours per day. The Faculty Secretary supports all faculty members with clerical tasks and provides substitute coordination for all staff.

Requirements

• High School Diploma or equivalent
• Clerical and secretarial experience
• Experience with Google Workspace, office, and school-based management systems
• Strong verbal and written communication skills
• Strong interpersonal skills and positive problem-solving attitude
• Comfortable and pleasant demeanor in busy environments
• Ability to work under pressure
• Ability to work with speed, attention to detail, consistency, and organization
• Ability to prioritize workflow while working with many individuals
• Ability to work harmoniously, cooperatively, and effectively with all stakeholders
• Ability to meet deadlines
• Ability to work effectively in office and school-based management systems
• Ability to maintain confidentiality
• Ability to adhere to Board of Education policies and procedures
• Ability to maintain a professional appearance and demeanor at all times

Nice To Haves

• Experience with Frontline Absence Management (formerly Aesop)

Responsibilities

• Assists faculty with copying, printing, and word processing
• Maintains and operates all faculty workroom high-volume copiers and equipment
• Supervises faculty work areas and maintains supplies
• Manages incoming and outgoing mail during the school year
• Informs the Technology Department of equipment service issues
• Maintains an inventory of paper
• Transcribes and communicates meeting notes for faculty-related meetings and events
• Keeps the faculty workroom clean, organized and in functional order.
• Supports teacher professional development tracking in My Learning Plan and tracking professional development credits.
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation.
• Performs other job-related duties as assigned by the direct supervisor
• Adheres to Board of Education policies and procedures
• Monitors faculty and staff substitute requests and assigns/fills substitute vacancies
• Prepares and supports substitutes for scheduled assignments
• Maintains accurate absence and substitute work schedule records
• Effectively utilizes the sub management system and provides training to staff when necessary
• Maintains communication with the Human Resources Department and Payroll Department regarding substitute coordination
• Records and communicates substitute concerns and needs with appropriate staff
• Maintains ongoing communication with faculty, staff, and administrators regarding substitute processes, needs, and coordination

Benefits

• Personal and Sick Day Leave provided
• Reimbursement - up to $1300 annually for tuition reimbursement
• Insurance - 100% district paid Single HMO Health (other options also available)
• Retirement - IMRF (Illinois Municipal Retirement Fund) - the district pays the full district premium, employees pay the 4.5% employee contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED