Faculty Coordinator - Family Medicine - Biltmore Campus (Asheville)

Mountain Area Health Education Center - MAHEC

3d • Onsite

About The Position

The Faculty Coordinator supports the Family Medicine department at the Biltmore Campus by coordinating faculty clinic schedules, med/peds/OB call schedules, inpatient schedules, and student placements on faculty schedules. The role opens clinic schedules in the practice management system and provides administrative support to faculty, working closely with the department’s Administrative Director, residency program staff, and other departmental administrative staff.

The position coordinates schedules to support timely patient care, resident education and supervision, and appropriate provider coverage. It also manages scheduling changes and coverage needs, including complex or last-minute issues. Regular on-site attendance is essential. Typical hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., or flexed to meet client or divisional needs, for 40 hours per workweek. Weekend, holiday, or evening coverage is occasionally required, and hours may need to be flexible for special assignments or evening activities requested by the team leader.

Requirements

• Associate degree, three years of relevant experience, or a comparable combination of education and relevant experience.
• Administrative and scheduling experience within a large medical or other health-related field.
• Excellent skills in Microsoft Office, including Word, Excel, and PowerPoint, and database applications.
• Regular on-site attendance.
• Ability to work 40 hours per week during typical business hours, with flexibility for special assignments or evening activities and occasional weekend, holiday, or evening coverage.

Nice To Haves

• Spanish-speaking skills preferred.

Responsibilities

• Create and maintain daily, weekly, and yearly basic-pattern schedules for faculty, including call schedules, attending and inpatient coverage, and other department responsibilities.
• Approve and make appropriate schedule changes in coordination with residency program and department needs; handle last-minute changes and complex scheduling issues.
• Coordinate faculty schedules with the residency program to produce timely and accurate patient-care schedules.
• Manage weekly schedules to maintain an appropriate number of providers each half-day and support access to patient care.
• Manage resident-to-preceptor ratios to ensure proper supervision of residents.
• Manage specialty clinic schedules and provider coverage to support education and supervision of Internal Medicine residents.
• Produce monthly call schedules and find coverage when call patterns break down.
• Coordinate placement of learners with multiple MAHEC departments.
• Open clinic schedules in the practice management system and provide administrative support to faculty.

Benefits

• MAHEC Total Rewards Package.
• Public Service Loan Forgiveness (PSLF) eligibility for employees who meet federal requirements, with potential forgiveness of remaining student loan balances after 10 years of qualifying payments while working full-time at MAHEC.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree