Facility Workplace Coordinator

JLL•Costa Mesa, CA

4d•Onsite

About The Position

We're seeking a hands-on Facility Workplace Coordinator to ensure seamless daily operations across our client facilities. In this role, you'll blend technical maintenance expertise with administrative coordination to create exceptional workplace experiences. You'll be the go-to problem solver who keeps facilities running smoothly while supporting teams with moves, setups, and operational needs. This position offers the opportunity to make a tangible impact on workplace functionality and employee satisfaction while developing your skills in facilities management. As business needs evolve, you'll bring flexibility and adaptability to meet changing priorities and contribute to JLL's commitment to delivering outstanding client service.

Requirements

1-2 years of demonstrated experience in basic facility maintenance, repairs, and vendor management.
U.S. Citizenship required for this position.
Valid U.S. driver's license with ability to travel to multiple client sites within a 10-mile radius.
Proficiency with hand tools, power tools, and computer applications (Microsoft Office Suite or similar platforms).
Strong written and verbal communication skills with ability to interact professionally with clients, vendors, and team members.
Excellent organizational abilities and problem-solving skills with keen attention to detail.
Proven ability to work independently with minimal supervision and manage multiple priorities simultaneously.
High school diploma or equivalent.

Nice To Haves

Experience working with CMMS (Computerized Maintenance Management Systems) such as Maximo, ServiceNow, or similar platforms.
Background in implementing or following preventative maintenance procedures and schedules.
Prior experience in facilities management or commercial property operations.
Familiarity with space planning, move coordination, or workplace services.
Basic knowledge of building systems (HVAC, electrical, plumbing).

Responsibilities

Execute work orders, preventative maintenance schedules, and service requests efficiently while minimizing disruption to daily operations.
Conduct comprehensive daily facility inspections to maintain clean, safe environments and proactively identify potential safety hazards or maintenance issues.
Perform minor repairs on office furniture, fixtures, and equipment using hand and power tools.
Coordinate and oversee contractor scheduling, vendor management, and project tracking to ensure timely completion of facility work.
Maintain accurate facility records and documentation using computerized maintenance management systems (CMMS).
Support space management activities including employee onboarding/offboarding, seating assignments, and personnel moves.
Manage procurement processes, office supply replenishment, vendor follow-up, and budget tracking for assigned facilities.
Set up and break down conference rooms and event spaces to support meetings, presentations, and company gatherings.