Facility Operations Coordinator

QuEra Computing, Inc.•Boston, MA

About The Position

The Facility Operations Coordinator supports the day-to-day operation, maintenance, compliance, and continuous improvement of company facilities. The role coordinates between internal stakeholders, Facilities personnel, vendors, contractors, and service providers to ensure facility-related work is scheduled, communicated, documented, tracked, and completed. Responsibilities include coordinating vendor and contractor activities; administering work orders; scheduling preventive maintenance and calibration; supporting Facilities procurement, service contracts, and Statements of Work; tracking expenditures and commitments; supporting facility projects; and assisting with QuEra’s Corporate Environmental, Health & Safety (EH&S) programs. Success requires strong organization, attention to detail, proactive communication, and the ability to manage multiple priorities and stakeholders in a fast-paced technical environment.

Requirements

At least 3 years of experience in Facilities, Maintenance, Property Operations, Project Coordination, or a related operational role.
Experience coordinating vendors, contractors, and internal stakeholders.
Experience with computerized maintenance-management or work-order systems.
Strong organizational, communication, and multitasking skills.
Ability to manage priorities and follow activities through completion.
Experience supporting purchasing, invoicing, purchase orders, contracts, or SOW administration.
Proficiency with Microsoft Office and collaboration tools.

Nice To Haves

Experience preparing or working under MOPs, SOPs, EOPs, permits, or formal change-control procedures.
Experience supporting scientific laboratories, semiconductor facilities, cleanrooms, advanced manufacturing, or high-performance computing environments.
Familiarity with preventive maintenance, calibration, or inspection programs.
Experience supporting construction, infrastructure, or facility projects.
Knowledge of EH&S programs and workplace safety requirements.
Experience with budget tracking and financial reporting.
Experience working in laboratory, R&D, manufacturing, data center, or other technical environments.

Responsibilities

Coordinate facility service requests, maintenance activities, and contractor work.
Manage and track work orders through CMMS or similar systems.
Communicate maintenance schedules, service interruptions, and project activities to stakeholders.
Monitor open items and ensure timely resolution and documentation.
Coordinate preventive maintenance, inspections, certifications, and calibration activities.
Maintain maintenance schedules, service records, and compliance documentation.
Track deficiencies and help coordinate corrective actions.
Serve as the primary point of contact for facility vendors and contractors.
Schedule service visits, repairs, inspections, and recurring maintenance activities.
Coordinate site access, work schedules, and required communication.
Monitor vendor and contractor performance and escalate service, quality, safety, or scheduling concerns as needed.
Support procurement activities, including quotes, proposals, purchase orders, contracts, and Statements of Work (SOWs).
Track facility expenditures, commitments, invoices, and project costs.
Assist with budget reporting, forecasting, and financial recordkeeping.
Coordinate facility improvement, infrastructure, renovation, and construction projects.
Maintain project schedules, action-item logs, documentation, and cost trackers.
Support project meetings, contractor logistics, and closeout activities.
Assist with EH&S programs, inspections, and documentation.
Coordinate corrective actions and follow-up activities.
Support waste management services and associated recordkeeping.
Promptly escalate safety or compliance concerns.