Facility Coordinator (Lone Tree, CO)
About The Position
At Schwab, the Facility Coordinator supports the Lone Tree retail location by helping create a safe, welcoming, and reliable workplace. The role coordinates day-to-day facility services, connects business partners with appropriate resources, and helps ensure repairs, workplace changes, vendor activities, and service requests are completed accurately and on time. It offers varied, problem-solving work and collaboration with Corporate Real Estate leaders, retail office teams, technology and security partners, and service vendors, with exposure to facilities operations, vendor coordination, workplace services, invoicing, and property data management. The position is based in the office at the Lone Tree, Colorado location, Monday through Friday, five days per week, from 8 AM to 5 PM. Candidates must reside in or near the location or be willing to relocate at their own expense. Applicants must be authorized to work in the United States full-time without employer sponsorship. In addition to the salary range, the role is eligible for bonus or incentive opportunities.
Requirements
- High school diploma or GED.
- At least 3 years of related customer service or administrative experience, or at least 1 year of facility-management experience.
- Experience reading and following instructions, responding to email inquiries, and preparing routine correspondence, work-order notes, or status updates.
- Ability to communicate professionally by phone and in writing, ask thoughtful questions, and respond constructively to concerns or service issues.
- Ability to manage multiple priorities, remain composed under pressure, and use sound judgment when resolving moderately complex problems.
- Basic proficiency with Microsoft Office applications and willingness to learn computerized maintenance-management, computer-aided facility-management, and project-planning tools.
- Ability to work effectively with employees, vendors, managers, and cross-functional partners while maintaining a service-focused approach.
- Must be authorized to work in the United States on a full-time basis without employer sponsorship.
- Must reside in or near Lone Tree, Colorado, or be willing to relocate there at their own expense.
Nice To Haves
- Experience coordinating facilities, workplace services, property operations, vendor activities, work orders, invoices, or office moves.
- Familiarity with service contracts, leases, accounts-payable processes, building inspections, space-allocation records, or vendor-management practices.
- Experience with a computerized maintenance-management system or computer-aided facility-management system.
- Demonstrated attention to detail, follow-through, organization, and commitment to creating a positive workplace experience.
Responsibilities
- Build relationships with Corporate Real Estate staff, service vendors, and retail office employees requesting facility support.
- Monitor open and pending work orders, track progress, communicate status, and support timely resolution of service requests.
- Coordinate service providers performing repairs, maintenance, supply replenishment, and general workplace services in accordance with contract terms and Senior Facility Managers’ direction.
- Assist service providers with office and security-badge access, work scheduling, and coordination with onsite business partners.
- Prepare and review vendor invoices accurately and on time in accordance with vendor-management and accounts-payable requirements.
- Maintain building inspection records and partner with Senior Facility Managers to document and close related work orders.
- Verify occupied and vacant seating, identify discrepancies, and update records in the computer-aided facility management system.
- Maintain property information, including address, ownership, and emergency-contact updates.
- Support quarterly business reviews for applicable facility-management service providers.
- Assist with operating-budget tracking and variance explanations when assigned.
- Coordinate ergonomic work orders and follow established processes.
- Support moves, additions, and changes, including furniture reconfiguration, seating adjustments, and restacking.
- Assist with event and conference setup.
- Identify opportunities to improve coordination, communication, recordkeeping, and service delivery.
Benefits
- Eligible for bonus or incentive opportunities in addition to the salary range.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
