Facility Administrator (966)

ABC Supply Co. Inc. • Beloit, WI

2d

About The Position

The Facility Administrator defines authority, accountability, reporting relationships, responsibilities, and performance measures for facility construction projects. The role also assists branches with facility management to help streamline operations and ensure maintenance is properly performed, documented, and approved.

The position coordinates construction contracts and related documentation, supports project funding and accounting processes, tracks inspections submitted by field teams in E Maint, and helps resolve facility issues. It also provides administrative support, guidance, and training to associates and field personnel.

Requirements

• Proficiency with Microsoft tools and Smartsheet.
• Database experience.
• Ability to communicate with multiple levels of management and throughout the company hierarchy.
• Ability to multitask and set priorities based on urgency.
• Ability to communicate concisely and provide clear direction to internal and external associates.
• Personable and knowledgeable.

Responsibilities

• Coordinate construction contracts as assigned and participate in and understand projects.
• Review internal funding approvals and contract submissions for compliance; work with internal teams to address discrepancies or concerns.
• Coordinate construction contracts and verify that requested documentation, such as subcontractor and supplier listings and certificates of insurance, has been received before work begins; follow up as needed.
• Enter insurance certificates for associated contractors and monitor their validity throughout the project.
• Distribute contracts and related documents to appropriate parties for signature when necessary.
• Follow document-retention processes for contracts and associated documents.
• Manage contract and legal requirements during construction and address contract discrepancies, deviations, or updates.
• Ensure invoices are broken down adequately to meet accounting guidelines, working with internal teams or contractors as needed.
• Submit payment requests to accounting with approval documents.
• Review incoming contract change orders and associated documentation, and route them to the appropriate contract specialist.
• Obtain adequate breakdowns and documentation for contract change orders when required.
• Follow up on project status when necessary.
• Review, identify, track, and report on inspections submitted by field teams in E Maint.
• Answer phone calls and assist with resolving facility issues.
• Provide administrative support, guidance, and training to fellow associates and field personnel.
• Perform other duties as assigned.

Benefits

• Health, dental, and vision coverage, eligible after 60 days, with low out-of-pocket costs.
• 401(k) with generous company match, eligible after 60 days and immediately vested.
• Employer-paid employee assistance program.
• Employer-paid short-term and long-term disability.
• Employer-paid life insurance.
• Flexible spending.
• Paid vacation.
• Paid sick days.
• Paid holidays.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed