Administrator, Facilities Systems

Spire Inc.•Nashville, TN

26d•Onsite

About The Position

Spire is seeking a Facilities System Administrator. This position will be responsible for the implementation and administration of the IWMS system, as well as administration and maintenance of Facilities Department software and databases. This includes AutoCAD drawings and reporting related to facilities and real estate data. The Facilities System Analyst shall act as the subject matter expert for all Computer Aided Facility Management software and data management for the Facilities Department as well as provide Workplace and Planning team support as needed for site walk throughs, AutoCAD plan updates, etc.

Requirements

Bachelor’s degree in Architecture, Facilities Management, Interior Design, related field or equivalent work experience (4 years)
5 years of professional experience related to the IWMS Industry required
Previous experience in space/occupancy management and using AutoCAD in a planning capacity
Previous experience with IWMS systems and advanced Microsoft Excel data manipulation also desired
Excellent communication and computer skills are essential
Possess the ability to handle multiple projects, prioritize and understand the scope of work
Ability to self-motivate, prioritize, multi-task, and effectively organize responsibilities
Ability to travel to off-site locations
Ability to work and interact with all levels of employees
Strong attention to detail and quality
Ability to provide customer service, prioritize requests based upon urgency, cost, & importance

Nice To Haves

Previous experience with IWMS systems and advanced Microsoft Excel data manipulation also desired

Responsibilities

Administrate, manage, and generate reporting in the IWMS System
Lead as subject matter expert for all IWMS capabilities and is the primary contact for all related activities for the system throughout all company entities
Act as project manager for IWMS System, gather and analyze data, problem solve and communicate recommendations IWMS
Ability to analyze and manipulate data for ad-hoc reporting
Apply data metrics that are important to client and business needs
Develop dashboard reporting for frequently requested Real Estate and Facilities data reports
Manage IWMS system development including upgrades and enhancements to the system
Monitor and track IWMS performance
Identify and advocate continuous process improvement and automation opportunities
Serve as the point of contact for IWMS vendor and end users to track and resolve technical issues as well as system enhancement requests
Manage the IWMS contract for compliance and accurate billing, act as liaison between company and vendor
Develop and train other associates on software updates and functions within the IWMS System. Meet with IWMS users on a regular basis to update preventative maintenance (PM) and Work Order Process Flows as building needs change
Manage and maintain accuracy of space inventory system by working directly with departments to obtain accurate data
Create polylines in accordance with space measurement protocols including BOMA and IFMA
Conduct regular data audits for quality assurance of data reporting
Create, coordinate and facilitate business processes for maintaining accurate space information
Participate in project meetings related to data analysis and management
Support planning staff, and company-wide requests with space and occupancy information by providing graphical and data reports via IWMS software
Support the Workplace department, manages process for payment of invoices, initiating projects in systems, for Workplace and Planning projects
Provide Workplace and Planning team support as needed for site walk-throughs, AutoCAD plan updates, etc.
All other duties as assigned