Facilities Administrator

Agero•Medford, MA

14h•Onsite

About The Position

Provides primary mailroom, shipping and receiving support on a daily basis. Maintains a clean and functional office environment throughout the facility.

Requirements

High school diploma/GED or equivalent experience.
2+ years related experience.
Knowledge of multi-function printers and FedEx processes a plus.
Basic computer skills (Microsoft Word, Excel, Outlook and Internet Explorer) are required.
Internal Customer Service: Demonstrates a service-oriented approach, actively meeting the needs of internal customers and providing exemplary support related to facilities.
Adaptability & Agility: Is fast and flexible, effectively embracing change and demonstrating the ability to pivot and adjust quickly in response to new facilities challenges and priorities.
Focus on Results: Consistently maintains a focus on results, driving tasks and projects to completion efficiently and effectively to ensure the optimal functioning of the facilities.
Teamwork & Collaboration: Exhibits strong teamwork and collaboration skills, working effectively with colleagues and cross-functional teams to coordinate maintenance and facilities operations.
Informing & Communication: Provides clear, timely, and reliable information, communicating proactively with stakeholders regarding facilities status, changes, and service updates.
Reliability & Compliance: Is reliable and strictly adheres to set guidelines and routines in completing tasks, ensuring consistency and compliance in facilities operations.
Continuous Improvement: Proactively pursues new ways of improving processes and facilities management practices, seeking efficiencies and enhancements.
Detail Orientation & Organization: Possesses strong attention to detail and excellent organization skills, managing tasks, schedules, and documentation meticulously.
Decision Making: Demonstrates the ability to make sound decisions.

Nice To Haves

Experience with Google suite is preferred.

Responsibilities

Picks up mail on a daily basis and delivers to the mail room for sorting and delivery.
Receives, logs, delivers and documents receipt for all incoming deliveries.
Sorts mail according to destination and type, such as returned letters, adjustments, bills, orders, and payments.
Re-address undeliverable mail bearing incomplete or incorrect address.
Examine outgoing mail for appearance and seal envelopes by hand or machine.
Stamp outgoing mail by hand or with a postage meter.
Distribute, scan and collect mail.
Weigh mail to determine that postage is correct.
Keep accurate records including USPS and Fed-Ex accounts.
Orders mail and shipping supplies and maintains inventory levels.
Trains and instructs associates on proper use of equipment.
Operate company vehicles in a safe manner, obeying all traffic laws.
Operate and troubleshoot multi-function printer (MFP) equipment, coordinates and schedules equipment repairs with vendors.
Orders and tracks MFP Supplies.
Order, stock and maintain office and coffee supply inventories.
Works with cross-functional teams on the planning and set-up for meetings.
Assists with building inspections, repairs and maintenance, moves and emergency procedures.