Business Support, Facilities Support

JLL • Dublin, OH

1d • Onsite

About The Position

Provide general facility management services, including continuous monitoring of the facility. Working with the Senior Facility Coordinator, support routine property management operations such as procuring property supplies and services, managing bid requests and service or construction contracts, and processing accounts payable and accounts receivable. The position supports facility administration, maintenance coordination, client and vendor communications, security systems, and budget reporting. This is an on-site role in Dublin, Ohio, scheduled Monday through Friday from 8:00 a.m. to 4:30 p.m. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• At least two years of industry experience in facility or property administration.
• Superior customer service skills and orientation.
• Ability to maintain professionalism under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficiency in Microsoft Office and Excel spreadsheets, including the ability to customize administrative reports.
• Strong written, verbal, interpersonal, and organizational skills.
• Collaborative working style.

Nice To Haves

• Two or more years of experience in facility or property management.
• Experience with procurement processes and vendor management.
• Familiarity with accounts payable and accounts receivable processes.
• Event planning and coordination experience.
• Experience with facility management software, such as CAFM or CMMS systems.
• Experience in corporate or commercial real estate environments.
• Budget management and financial analysis experience.
• Experience with service contract negotiations and management.
• Strong problem-solving and conflict-resolution skills.

Responsibilities

• Assist the Facility Management Team with tactical planning for team goals and objectives.
• Provide facility-specific assistance to the project management team as needed or requested.
• Manage and maintain small facility management tasks as assigned.
• Support meetings and conference room reservations as needed and directed.
• Assist with coordinating and scheduling maintenance activities.
• Provide general facility management services, including continuous monitoring of the office or facility.
• Act as an interface with the client, visitors, and guests, and ensure appropriate customer follow-up.
• Provide direction and information to vendors, facilities staff, and service providers to coordinate work with minimal disruption to the client environment.
• Administer and maintain security systems.
• Assist with budget requests, analysis, reporting, and researching and reporting budget variances.
• Support procurement of property supplies and services, bid requests, service and construction contracts, and accounts payable and receivable.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed