Business Support, Facilities Support

JLL•Dublin, OH

21h•Onsite

About The Position

Provide general facility management services, including continuous monitoring of the facility. Work with the Senior Facility Coordinator on routine property management operations, including procuring property supplies and services, managing bid requests and service or construction contracts, and processing accounts payable and accounts receivable. The role also supports administrative, communication, coordination, and compliance activities for the facility.

Requirements

At least two years of industry experience in facility or property administration.
Superior customer service skills and orientation.
Ability to maintain professionalism in stressful situations.
Ability to plan and manage work under time constraints.
Ability to multitask and work without direct supervision.
Proficiency in Microsoft Office, particularly Excel spreadsheets, and the ability to customize administrative reports.
Strong written, verbal, and interpersonal skills.
Strong organizational skills and a collaborative style.
Must be authorized to work in the United States without sponsorship.

Nice To Haves

Two or more years of experience in facility or property management.
Experience with procurement processes and vendor management.
Familiarity with accounts payable and accounts receivable processes.
Event planning and coordination experience.
Experience with facility management software, such as CAFM or CMMS systems.
Experience in corporate or commercial real estate environments.
Budget management and financial analysis experience.
Experience negotiating and managing service contracts.
Strong problem-solving and conflict-resolution skills.

Responsibilities

Assist the Facility Management Team with tactical planning for team goals and objectives.
Provide facility-specific assistance to the project management team as needed or requested.
Manage and maintain small facility management tasks as assigned.
Support meetings and conference room reservations as needed and directed.
Assist with coordinating and scheduling maintenance activities.
Provide general facility management services, including continuous monitoring of the office or facility.
Act as an interface with clients, visitors, and guests, and follow up appropriately with customers.
Provide direction and information to vendors, facilities staff, and service providers to coordinate work with minimal disruption to the client environment.
Administer and maintain security systems effectively.
Assist with budgetary requests, analysis, and reporting, including researching, analyzing, and reporting budget variances.
Support procurement of property supplies and services, bid requests, service and construction contracts, and accounts payable and accounts receivable processing.