Facilities Specialist

Nakupuna Companies•Arlington, VA

About The Position

The Facilities Specialist supports the maintenance, operations, safety, and appearance of company physical assets, buildings, grounds, and systems. The role helps ensure facilities operate efficiently, safely, and in compliance with applicable codes, standards, contracts, and internal procedures. The position also provides meeting-room and technical support, administrative assistance, employee support, event coordination, and facilities project support.

Requirements

High school diploma or GED equivalent.
U.S. citizenship.
Strong organizational, planning, communication, customer-service, and problem-solving skills.
Problem analysis, attention to detail and accuracy, sound judgment and decision-making, initiative, adaptability, and customer orientation.
Thorough knowledge of Microsoft Office 365, Windows, Office, and desktop software.
Ability to meet the stated physical requirements, with or without reasonable accommodation: frequent standing and walking; bending, stooping, kneeling, crouching, and reaching; occasional ladder or stair climbing; and frequently lifting, carrying, pushing, and pulling materials and equipment, including 20–50+ pounds regularly.

Nice To Haves

An associate degree.
Experience in or working for the U.S. military.
Relevant education, training, or transferable skills may be considered.

Responsibilities

Assist users with configuring, using, and setting up meeting rooms and meeting-room technology.
Book or reserve internal and external conference rooms for project teams.
Perform clerical and organizational tasks, including organizing, scheduling appointments, assisting staff, and drafting correspondence or messages.
Greet employees and visitors and restock office and kitchen supplies.
Arrange and send bereavement flowers and new-baby gift packages.
Oversee the FreshService help desk to address and resolve issues.
Prepare and dispatch business cards and assist with onboarding swag distribution.
Serve as a shipping point of contact.
Coordinate and execute events with office leadership, the FM Program Manager, and HR Concierge, aligning events with company culture and objectives.
Oversee building activities to ensure health and safety standards are met and arrange repairs when needed.
Plan and manage central services such as reception, cleaning, catering, and parking.
Place service calls for office equipment covered by maintenance contracts.
Coordinate facilities maintenance requirements directed by the Facilities Department.
Complete monthly preventive maintenance walks to identify office issues.
Serve as the access control point of contact.
Supervise maintenance and repair of facilities and equipment.
Oversee facility refurbishment, renovations, remodeling, and construction.
Implement best practices to increase efficiency.
Obtain vendor and supplier quotes and compare costs to maximize cost-effectiveness.
Create and implement standard operating procedures.
Take on additional projects and responsibilities as assigned based on business needs.