Facilities Services Specialist
About The Position
The Facilities Services Specialist provides administrative support for facility operations across Greenheck Group’s campuses in Wisconsin, North Carolina, and Oklahoma. The role supports corporate facility services personnel in keeping facilities well maintained and serves as a subject-matter resource for software platforms used for work orders, invoicing, move management, and asset management. The Specialist uses reporting capabilities to prepare monthly reports, oversee invoicing, and evaluate service partner performance, while communicating with service partners to schedule campus work and promote timely, high-quality work. The position also supports mail center operations, campus security, vendor onboarding, furniture and employee gift orders, office moves, vehicle fleet administration, cleaning schedules, meeting logistics, and team documentation. The role is based on-site in Schofield, Wisconsin, with minimum travel required.
Requirements
- 0–2 years of relevant work experience.
- Computer experience, including Microsoft Word and Excel, and the ability to learn other invoicing or tasking software quickly.
- A valid driver’s license, a good driving record, and the ability to operate vehicles safely.
- Ability to lift or move 30–50 pounds.
Nice To Haves
- Two-year associate degree preferred.
Responsibilities
- Assist with coordination, work direction, and communication for daily facilities operations and maintenance contractors; maintain records and contracts and coordinate project activities.
- Support corporate mail center operations, including daily mail delivery, special mailing projects, and ordering supplies.
- Support security teams at the Wisconsin, North Carolina, and Oklahoma campuses and regional locations, and regularly update security binder information.
- Assist with security software needs and print employee badges as needed.
- Maintain and update the CFS intranet page, including checking that map files are current.
- Enter vendor invoices and track them in SAP.
- Prepare monthly reports using AkitaBox ticketing software and Office Space occupancy software.
- Maintain the corporate vehicle fleet, including service, condition reports, annual registration, and backup scheduling.
- Assist with new vendor setup in Ariba and AkitaBox.
- Place weekly furniture orders.
- Schedule regular carpet and chair cleanings for the Wisconsin, North Carolina, and Oklahoma campuses.
- Stock new employee gift packages.
- Handle petty cash for the mail room.
- Coordinate move management for office employees.
- Develop calendars, set milestones, and organize internal meetings.
- Identify opportunities for team improvement and manage team document organization and vendor information.
- Communicate with service partners, schedule them for campus work requests, and hold them accountable for timely and quality work.
Benefits
- Comprehensive benefits package as part of a total rewards program.
- Health and family support.
- Financial security.
- Learning and development.
- Rewards and recognition.
- Wellbeing and mental health support.
- Work-life balance.
- Fun perks.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
