Facilities Services Specialist

Greenheck Group•Schofield, WI

6d•Onsite

About The Position

The Facilities Services Specialist provides administrative support for facility operations across Greenheck Group’s three campuses in Wisconsin, North Carolina, and Oklahoma. The role supports the corporate facilities team and helps maintain facilities by coordinating daily operations, maintenance contractors, service partners, and campus requests. The Specialist works with four software platforms supporting work orders, invoicing, move management, and asset management, using their reporting capabilities to prepare monthly reports, oversee invoicing, and evaluate service partner performance. The position also supports mail center operations, campus security, vendor setup, furniture and cleaning orders, corporate fleet administration, employee move management, meeting logistics, and team documentation. The job is performed on-site in Schofield, Wisconsin, with minimum travel required.

Requirements

0–2 years of relevant work experience.
Computer experience, including Microsoft Word and Excel, and the ability to learn other invoicing or tasking software quickly.
Valid driver’s license, good driving record, and ability to operate vehicles safely.
Ability to lift or move 30–50 pounds.

Nice To Haves

Two-year or associate degree preferred.

Responsibilities

Assist with coordination, work direction, and communication for daily facilities operations and maintenance contractors, including maintaining records and contracts and coordinating project activities.
Support corporate mail center operations, including daily mail delivery, special mailing projects, and ordering supplies.
Support security teams at the Wisconsin, North Carolina, and Oklahoma campuses and regional locations; regularly update security binder information.
Assist with security software needs and print employee badges as needed.
Maintain and update the CFS intranet page and ensure map files are current.
Enter vendor invoices and track them in SAP.
Prepare monthly reports using AkitaBox ticketing software and Office Space occupancy software.
Maintain the corporate vehicle fleet, including service, condition reports, annual registration, and backup scheduling.
Assist with new vendor setup in Ariba and AkitaBox.
Manage weekly furniture orders.
Schedule regular carpet and chair cleanings for the Wisconsin, North Carolina, and Oklahoma campuses.
Stock new employee gift packages.
Handle petty cash for the mail room.
Coordinate move management for office employees.
Support meeting logistics by developing calendars, setting milestones, and organizing internal meetings.
Identify opportunities for team improvement and manage team document organization and vendor information.
Communicate directly with service partners, schedule them for campus work requests, and hold them accountable for timely, quality work.