FACILITIES SERVICES SPECIALIST - 64001846

State of Florida • MILTON, FL

1d • $34,760 - $40,000 • Onsite

About The Position

The Facilities Services Specialist serves in the Operations Department at the Santa Rosa County Health Department (SRCHD), supporting facility maintenance, purchasing, procurement, storeroom operations, and inventory management. The position acts as the county health department’s purchasing agent and is accountable for facility maintenance matters. It reports directly to the Public Health Services Manager and is based at 5527 Stewart Street, Milton, Florida.

The incumbent conducts facility inspections, identifies repair needs, completes minor repairs, creates and tracks work orders, coordinates contractors and service providers, monitors building systems and generator maintenance, and manages facility security systems, badges, video monitoring, and keys. The role also supports the Safety Committee and Safety Coordinator, including facility inspections and fire drills.

In its purchasing responsibilities, the position reviews purchases for compliance with applicable laws, regulations, policies, and procedures; researches and obtains quotes; processes requisitions and purchase orders through My Florida Market Place (MFMP); administers supplier and vendor agreements; monitors contract performance; handles purchasing card approvals; and assists staff with purchasing questions and training. The position also orders, receives, stores, issues, and tracks supplies and equipment; maintains inventory and usage records; processes invoices; and conducts regular inventory activities, including county and asset-management inventories.

Additional duties include maintaining promotional and reward inventory, backing up the Safety Coordinator and Vital Statistics, assisting the Public Health Services Manager with special projects, submitting monthly reports, attending staff meetings, and completing required annual training. The position may be required to perform emergency duties before, during, or beyond normal work hours or days. The incumbent must be able to lift 80–100 pounds on a continuous basis and learn and communicate effectively in English, orally and in writing.

Requirements

• Valid driver’s license.
• Knowledge of general office procedures and practices, correct grammar usage, and basic arithmetic.
• Ability to prepare reports and correspondence, follow instructions, review data for accuracy and completeness, communicate effectively, and establish and maintain effective working relationships.
• Ability to lift 80–100 pounds on a continuous basis.
• Ability to learn and communicate effectively in English, orally and in writing.
• Complete required annual trainings as assigned.

Responsibilities

• Conduct daily facility inspections, including checking lights, door and security locks, and plumbing; review work tickets and determine required action.
• Complete minor repairs, prepare formal work orders for county maintenance, and update and close work tickets as needed.
• Obtain quotes for work outside the county’s scope, enter requisitions in MFMP, schedule contractors, and oversee completed work.
• Monitor the building air-conditioning system, report malfunctions, maintain repair and replacement records, and adjust climate controls as needed.
• Maintain generator maintenance responsibilities and schedule service calls and training with service providers.
• Respond to user inquiries and complaints concerning facilities.
• Manage security system alarms, badges, video monitoring, and keys as key custodian for SRCHD.
• Serve on the Safety Committee, assist the Safety Coordinator with required semi-annual facility inspections and fire drills, and notify the Public Health Services Manager of safety compliance issues before deadlines.
• Negotiate or renegotiate and administer agreements with suppliers, vendors, and other representatives.
• Locate and arrange for goods and services; develop procurement procedures; analyze price proposals and related information; prepare or process purchase orders and competitive solicitations; and review requisitions.
• Coordinate procurement activities, monitor contract performance, address claims and complaints, and determine corrective action for defective or unacceptable goods and services.
• Review county health department purchases for compliance with applicable federal, state, and local laws, regulations, policies, and purchasing procedures.
• Assist staff with purchasing questions and researching state contracts; request and evaluate quotes for facility services such as cleaning and lawn care; select vendors and create MFMP requisitions.
• Serve as the MFMP Champion and provide annual purchase order and MFMP training to staff.
• Order business cards and nameplates for county health department employees.
• Maintain adequate supply inventory; order, receive, record, store, and issue supplies; maintain monthly inventory reports and QuickBooks inventory and usage records; and submit weekly usage reports to the Accountant III.
• Pay invoices within five days of receipt and approve purchasing-card charges as the 01 approver, forwarding them to the 02 approver within three business days.
• Receive MFMP deliveries, verify quality and quantity against purchase orders, deliver supplies with receipt paperwork, and return damaged or incorrectly shipped materials.
• Report qualifying purchases to Santa Rosa County for inventory, maintain county inventory spreadsheets, and conduct semi-annual and annual county inventory activities and semi-annual Asset Management System inventories.
• Back up the Safety Coordinator, including attending conference calls, assisting with safety inspections, and supporting day-to-day CHD operations.
• Maintain promotional and reward inventory, order and issue items, and conduct semi-annual inventory.
• Serve as backup for Vital Statistics, perform special projects and other duties as assigned, complete required annual training, attend required staff meetings, and submit monthly reports by the fifth business day of each month.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State group insurance options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options with employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed