Facilities Services Manager 330364

Oklahoma State University•Stillwater, OK

3d•Onsite

About The Position

The Facilities Services Manager leads the strategic operation, maintenance, and long-term development of facilities in Oklahoma State University’s College of Engineering, Architecture, and Technology (CEAT). The role manages day-to-day facility operations and capital planning, ensuring spaces are safe, efficient, compliant with federal regulations, and equipped to support the college’s needs. The position plans and coordinates construction, renovation, space utilization, laboratory safety, maintenance, inventory, keying, and facilities-support processes. It works with college leadership, University Facilities Management and Long Range Facilities Planning staff, contractors, students, and other university teams to deliver projects and facility services with attention to budget, schedule, usability, and long-term operating costs. It also supports facilities and central-server hardware needs in coordination with the CEAT IT team.

Requirements

Two years of post-secondary education in Facilities Management or a closely related field, or a vocational certificate in Facilities Management or a closely related field; the degree or certificate must be conferred by the agreed-upon start date.
Seven years of facilities management experience; post-secondary education may substitute for years of required experience.
A valid driver’s license before hire and maintained after hire; operating an OSU vehicle is required for assigned job duties.
Demonstrated knowledge of facilities operations, building systems, maintenance management, regulatory compliance, budget administration, and capital project coordination in a complex multi-building environment.
Ability to lead and develop staff; manage contractors and service providers; oversee maintenance, custodial, grounds, and utility operations; and support academic, research, administrative, and extension facilities while maintaining strong customer service and operational excellence.
Ability to work in cramped spaces and on ladders; lift 50-pound loads and, occasionally, loads exceeding 75 pounds; and work overhead and below waist level for long periods.

Nice To Haves

Bachelor’s degree in Engineering, Engineering Technology, Architecture, Construction Management, Facilities Management, or a related field.
Seven years of facilities management experience at a higher education institution.
Experience supervising a team of facilities support employees.
Professional Engineer (PE), Registered Architect (RA), Certified Construction Manager (CCM), or Project Management Professional (PMP) certification.
Working knowledge of construction industry standards and state, federal, and OSHA requirements.

Responsibilities

Receive, evaluate, and recommend plans to executive leadership for major and minor construction and renovation projects.
Plan, design or engineer, and review specifications for CEAT renovations and construction projects.
Manage, supervise, and coordinate project work performed by CEAT staff and students, University Facilities Management staff, and contractors, with attention to budget and schedule.
Coordinate design and construction projects with appropriate Facilities Management or Long Range Facilities Planning staff.
Represent the college’s interests in value solutions for immediate construction needs and long-term operating costs and usability.
Participate in university selection boards for architect and construction manager-at-risk firms.
Develop and coordinate future execution plans aligned with the college’s strategic plans and objectives.
Plan optimum use of space and resources for new buildings and proposed reallocation or reassignment of existing space.
Assign and reassign laboratory space based on the life cycle of sponsored-research support.
Develop, review, and implement CEAT-wide procedures and processes for facilities assignments and usage.
Coordinate with the CEAT Associate Dean of Research, Research Council, and Executive Council to implement university Environmental Health and Safety laboratory safety programs.
Supervise in-house efforts and coordinate university efforts to ensure facilities comply with government regulations and environmental, health, and safety standards.
Develop, review, and implement CEAT-wide laboratory safety procedures and processes.
Oversee the annual facilities and equipment inventory and submit reports to the University Budget and Asset Management department.
Develop and maintain keying plans for CEAT facilities and spaces.
Develop, review, and implement CEAT-wide procedures and processes related to facilities support and usage.
Assess and prioritize maintenance requirements and coordinate funding and scheduling with Facilities Management.
Coordinate and provide oversight supporting the CEAT IT team’s facilities and central-server hardware needs.