Facilities Projects Coordinator

Montebello Unified School District • Montebello, CA

7h

About The Position

Under direction, the Facilities Projects Coordinator coordinates, oversees, and inspects contractors’ construction, renovation, maintenance, and repair work on District buildings, properties, and facilities. This journey-level technical role covers buildings, structures, grounds, athletic fields, playground equipment, and related facilities. The position also performs related duties as assigned.

The role inspects facilities to identify project needs, advises District staff on corrective methods, and flags potential hazardous-material or abatement concerns before work begins. It supports project planning and procurement by conducting pre-construction conferences, preparing cost estimates, assisting with specifications and bid packages, and coordinating bidding with procurement staff. During projects, the coordinator monitors progress and compliance, interprets contract and technical documents, coordinates project meetings and certified inspectors, mediates issues between contractors and District staff, and inspects and certifies completed work. The coordinator also authorizes contractor payments, processes invoices for leased buildings and classrooms, acts as owner/agent on assigned projects, and prepares acquisitions for construction, renovation, and maintenance work.

The recruitment is open competitive and will establish an eligibility list for one current opening. The expected schedule is eight hours per day, five days per week, year-round. The eligibility list remains valid for six months from approval by the Personnel Commission.

Requirements

• Knowledge of principles and methods used in building construction and maintenance craft areas.
• Knowledge of methods, techniques, and materials used in school construction and in remodeling and rehabilitating commercial and mixed-use properties.
• Knowledge of basic architectural and construction engineering principles.
• Knowledge of basic business contract law.
• Knowledge of construction financing procedures and practices.
• Knowledge of laws, ordinances, and codes regulating building construction and zoning.
• Knowledge of appropriate construction safety and fire-prevention methods.
• Knowledge of basic business budgeting and accounting principles.
• Basic computer skills.
• Ability to review plans, blueprints, and specifications for building and related construction and maintenance projects and determine whether plans comply with codes and regulations.
• Ability to inspect building sites during construction, alteration, or repair and enforce applicable building, zoning, and related codes and regulations.
• Ability to communicate courteously and effectively with contractors, architects, engineers, District staff, and others, including resolving job-related problems.
• Ability to maintain accurate records and prepare clear, concise reports and documentation.
• Ability to make sound judgments within established guidelines.
• High school graduation or GED equivalent and five years of journey-level experience in a building or facilities construction and maintenance field, or a combination of education, training, and experience that provides the required knowledge and ability.
• Valid California driver's license.

Responsibilities

• Coordinate, oversee, and inspect contractors’ construction, renovation, maintenance, and repair work on District buildings, structures, grounds, and facilities.
• Inspect buildings and facilities to identify renovation, maintenance, and repair needs; advise District staff on corrective methods; and notify staff of possible hazardous-material or abatement work needed before a project starts.
• Conduct pre-construction conferences; prepare design and construction cost estimates; assist with project specifications and bid packages; consult with engineers, architects, and District staff on bid specifications; and coordinate bidding with District procurement staff.
• Monitor projects for contract and code compliance through regular site visits; interpret contract documents, technical specifications, and plans; issue directions; mediate between contractors and District staff; inspect completed work; certify project completion; authorize contractor payments; and authorize and process invoices for leased buildings and classrooms.
• Coordinate the work of certified construction inspectors on assigned projects.
• Coordinate and participate in project meetings with contractors and District staff.
• Act as owner or agent on assigned projects.
• Prepare acquisitions for construction, renovation, and maintenance projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED