Facilities Project Manager

Roblox•San Mateo, CA

2d•$136,100 - $166,730•Onsite

About The Position

The Facilities & Workplaces Project Specialist is responsible for planning, coordinating, and delivering capital projects across Roblox headquarters and remote offices, including international locations. Projects include office build-outs, renovations, infrastructure upgrades, reconfigurations, decommissions, and other capital improvements, managed from initial planning through closeout. The role oversees commissioning, operational readiness, and handoff of completed projects to the Facilities team for ongoing workplace experience and day-to-day operations. The role serves as a strategic partner and liaison among Facilities, Corporate Engineering, Security, Finance, Legal, business leaders, landlords, architects, consultants, contractors, vendors, and other stakeholders. It is based on-site at the San Mateo headquarters. The posting gives conflicting work-hour details: Monday–Friday, 9:00 AM–6:00 PM in the role description and Monday–Friday, 8:00 AM–5:00 PM in the Work Hours section. Scheduled work outside normal business hours, including early mornings, evenings, weekends, and emergencies, may be required. For roles based at the San Mateo headquarters, the annual base salary range is $136,100–$166,730. Full-time employees are eligible for equity compensation and benefits. Office-based roles are generally onsite Tuesday, Wednesday, and Thursday, with optional presence Monday and Friday, unless otherwise noted.

Requirements

7–10+ years of experience managing corporate capital projects, workplace construction, office build-outs, renovations, or related facilities projects.
Demonstrated experience managing projects from initial planning and design through construction, commissioning, closeout, and operational handoff.
Strong knowledge of project scope, scheduling, budgeting, forecasting, procurement, contract administration, change management, risk management, and document control.
Ability to read and interpret architectural, engineering, design, and construction documents.
Experience coordinating architects, engineers, contractors, consultants, landlords, vendors, and cross-functional internal partners.
Strong cross-functional relationship-building, collaborative problem-solving, teamwork, KPI implementation, project planning, program development, and project management skills.
Strong financial and analytical skills, including budget tracking, variance analysis, forecasting, invoice review, and change-order evaluation.
Exceptional organizational skills and ability to manage multiple capital projects and competing priorities simultaneously.
Strong written and verbal communication skills, including communicating project updates clearly to stakeholders and leadership.
Ability to work independently, identify risks, make informed decisions, and drive projects through completion.
Availability outside normal business hours for scheduled projects, construction activities, shutdowns, relocations, and emergencies.

Nice To Haves

Workplace strategy.
Office build-outs, renovations, reconfigurations, and decommissions.
Capital planning.
Budgeting and forecasting.
Construction management.
Contract administration.
Procurement.
Commissioning and operational readiness.
Agile project management.
Workforce data and analytics.
Global project delivery.
Sustainability and green-building practices.

Responsibilities

Manage assigned capital projects throughout their lifecycle, including programming, scope development, design, budgeting, procurement, construction, commissioning, closeout, and operational handoff.
Support capital projects across Roblox headquarters and remote offices, including international locations.
Develop project scopes, schedules, budgets, milestones, success metrics, and implementation plans.
Coordinate architects, engineers, consultants, general contractors, subcontractors, furniture vendors, technology partners, landlords, and internal stakeholders.
Lead project meetings and document decisions, responsibilities, risks, action items, and next steps.
Monitor schedules, budgets, risks, change orders, and deliverables to keep projects aligned with approved scope, cost, quality, and timing.
Review design drawings, specifications, construction documents, proposals, bids, and contracts for completeness and alignment with Roblox standards.
Coordinate with Procurement on bid packages, proposal evaluations, vendor selection, and procurement of project-related services.
Review certificates of insurance for compliance and coordinate required documentation with vendors, landlords, Legal, and Risk.
Assist with annual capital planning, budget development, expenditure scheduling, forecasting, variance analysis, and corrective actions.
Compare actual project costs and commitments against approved budgets and forecasts.
Coordinate with Finance on purchase orders, invoices, accruals, forecasts, and project financial reporting.
Support contract management, invoicing, document control, change-order tracking, and closeout documentation.
Serve as the primary project-lifecycle liaison with Legal, Finance, Corporate Engineering, Human Resources, Global Security, Procurement, landlords, and other internal partners.
Coordinate construction access, security requirements, site logistics, shutdowns, inspections, testing, and work outside normal business hours.
Create and support communication plans for project schedules, milestones, service interruptions, relocations, and completion dates.
Identify risks, dependencies, and potential delays and develop mitigation plans.
Develop project-specific success metrics and reporting for schedule, budget, quality, stakeholder satisfaction, and overall performance.
Provide project updates to leadership, business partners, and affected employees.
Coordinate project-related furniture, fixtures, equipment, signage, technology, security, and workplace requirements.
Oversee commissioning, punch-list completion, warranty documentation, training, asset information, and final acceptance.
Develop and maintain a formal handoff process for Facilities, including operating manuals, warranties, as-built drawings, vendor contacts, preventive-maintenance requirements, training materials, and open-item tracking.
Partner with Facilities during transitions to ensure completed spaces, equipment, amenities, and building systems are functional and ready for employees.
Resolve warranty, construction-defect, and incomplete-work issues before transferring full ownership to Facilities operations.
Provide limited post-occupancy support to verify projects meet operational and employee-experience expectations.
Provide administrative and coordination support to project teams and local leadership as needed.
Support capital projects, operational transitions, and other duties as assigned.