Facilities Project Manager

Aston Carter • Sunnyvale, CA

2d • $50 - $65 • Onsite

About The Position

The Facilities Project Manager oversees a portfolio of facilities and infrastructure projects across multiple sites, with a focus on laboratory, manufacturing, and technical environments. The role takes ownership of active projects and leads new work from planning and budgeting through procurement, permitting, scheduling, execution, turnover, and closeout. Projects may include utility and power installations, HVAC and exhaust modifications, plumbing and data infrastructure upgrades, warehouse enhancements, and specialized equipment installations. The position also supports continuity and an organized handoff of active projects during a facilities account transition.

The position is based onsite in Sunnyvale, California, with travel between local facilities as project needs require. Projects take place in occupied commercial, laboratory, manufacturing, warehouse, and technical spaces, so work must be planned to minimize operational disruption and downtime. The typical schedule is Monday through Friday, with flexibility to accommodate milestones, inspections, and contractor coordination. The role involves collaboration with facilities teams, engineers, architects, vendors, contractors, and corporate stakeholders, and use of Microsoft Office, CAD software such as AutoCAD, and computerized maintenance or work-order systems. Professional attire appropriate for corporate facilities and construction settings is expected, including suitable clothing and footwear for construction areas and technical spaces.

Requirements

• Proven experience managing facilities, construction, infrastructure, or workplace projects in active commercial, manufacturing, laboratory, biotechnology, medical-device, or technical environments.
• Strong understanding of project scoping, estimating, procurement, scheduling, construction coordination, turnover, and closeout processes.
• Demonstrated experience coordinating general contractors and specialty vendors across multiple trades.
• Ability to manage multiple projects simultaneously at different stages while maintaining quality and schedule.
• Working knowledge of budgets, cost centers, proposals, purchase orders, change orders, and capital versus operating expenses.
• Ability to interpret and work from floor plans, equipment layouts, cut sheets, specifications, and basic construction documentation.
• Hands-on project management skills, including quickly assessing project status, establishing priorities, and creating structure in a fast-moving environment.
• Strong organization, documentation, and time-management skills to maintain accurate records and project trackers.
• Excellent communication and stakeholder management skills, including setting expectations and providing clear updates.
• Ability to remove blockers, resolve issues, and drive projects forward with limited oversight.
• Comfort working onsite and traveling between local facilities as project demands require.
• Proficiency with project management and coordination tools, including Microsoft Office applications.
• Experience with construction management practices, RFIs, and change-order processes.
• Familiarity with CAD software such as AutoCAD for reviewing and coordinating technical drawings.

Nice To Haves

• Experience supporting laboratory, manufacturing, engineering, or medical-device facilities.
• Familiarity with electrical, mechanical, plumbing, HVAC, data, life-safety, and seismic anchoring projects.
• Experience coordinating permits and inspections with local jurisdictions and regulatory bodies.
• Background in a corporate facilities-management or integrated facilities-management environment.
• Familiarity with computerized maintenance management or work-order systems, such as Archibus.
• Experience delivering projects in occupied environments where downtime and operational disruption must be carefully controlled.
• Construction management and design experience, including working with RFIs and design documentation.
• Ability to balance technical requirements, vendor performance, budgets, stakeholder expectations, and operational deadlines during organizational change.
• Track record as a hands-on Project Manager who provides steady ownership and structure in complex, fast-paced settings.

Responsibilities

• Take ownership of an active portfolio of facilities projects across multiple sites and ensure progress from initiation through completion.
• Review and organize existing project documentation, including work orders, proposals, estimates, purchase orders, schedules, dependencies, and outstanding action items.
• Manage projects end to end, from scope development and bidding through approval, procurement, construction, turnover, and closeout.
• Conduct scope and bid walks with stakeholders, contractors, engineers, and vendors to clarify requirements and develop detailed scopes of work.
• Develop and coordinate competitive proposals with clear deliverables, timelines, and cost structures.
• Oversee projects involving electrical systems, plumbing, HVAC and exhaust, data infrastructure, compressed air, laboratory infrastructure, equipment installation, seismic anchoring, and interior improvements.
• Coordinate general contractors, specialty vendors, architects, engineers, facilities teams, finance partners, and business stakeholders to keep projects aligned and on schedule.
• Track and manage budgets, cost centers, purchase requisitions, purchase orders, capital-expense approvals, and change orders.
• Coordinate permitting and inspections with local jurisdictions, engineering reviews, CAD documentation, equipment cut sheets, and other technical project requirements.
• Identify operational constraints, blockers, dependencies, schedule risks, and decisions needed to keep work moving forward.
• Plan and sequence work to minimize disruption to laboratory, manufacturing, warehouse, and broader business operations, managing downtime and operational impacts.
• Maintain accurate project trackers and provide regular updates on status, next steps, ownership, costs, risks, and projected completion dates.
• Support an organized handoff of active projects during the facilities account transition, ensuring continuity for stakeholders and new management.
• Work onsite and travel between assigned local facilities as project needs require.
• Proactively remove blockers and maintain follow-through on commitments while driving projects forward with limited oversight.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical Illness, Accident, and Hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions
• Voluntary life and AD&D insurance for employees and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off and leave, including PTO, vacation, or sick leave; eligibility and terms may vary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed