Facilities Project Manager

Ascentria Care Alliance Careers•Worcester, MA

4d•Onsite

About The Position

The Facilities Project Manager plans and oversees capital improvements, renovations, and construction projects across Ascentria’s real estate portfolio. The role coordinates project scope, design, schedules, budgets, contractors, and internal stakeholders to deliver projects that meet organizational needs and applicable facility requirements. It also oversees lease management and development of multi-year capital plans. The position works with organizational and executive leaders on capital planning, project feasibility, design development, budgeting, grant applications, and project documentation. It coordinates architects, engineers, contractors, consultants, vendors, and project partners through planning, permitting, construction, equipment installation, and move management. The role monitors project schedules and costs, addresses operational impacts, and supports compliance with programmatic, Department of Public Health, life safety, and infection control requirements. The Facilities Project Manager oversees Ascentria’s real estate lease portfolio, including negotiations, financial accuracy, strategic alignment, legal compliance, lease records, key deadlines, space utilization, and coordination of leasehold improvements. Work is performed at the Worcester office and at Ascentria properties and project locations, with travel to properties and project locations comprising approximately 50% of the role. Site visits may require appropriate safety equipment.

Requirements

At least five years of experience as a construction project manager, owner’s project manager, architect, or similar role on healthcare or comparable projects.
Experience with capital planning and strategic project management, including project scopes, schedules, budgets, cost projections, and contract negotiations.
Experience with real estate development or asset management, including coordination of legal aspects of real estate issues and transactions.
Knowledge of commercial construction and renovation, architectural design, permitting and zoning, healthcare facility design requirements, and lead and asbestos mitigation.
Knowledge of construction cost accounting, project documentation control, project planning techniques, capital grants, and management of capital funding.
Ability to read and interpret blueprints, schematics, architectural plans and details, specifications, and construction contracts.
Ability to prepare scopes of work and addenda for contract packages, coordinate project deadlines, and monitor construction costs.
Ability to analyze information, develop actionable recommendations, evaluate costs and benefits of potential options, and implement solutions to complex problems.
Strong interpersonal, organizational, time management, decision-making, and leadership skills.
Ability to establish cooperative working relationships, provide direction, and communicate recommendations.
Attention to detail and thoroughness in completing work efficiently and effectively.
Ability to work under stress and manage competing priorities in a fast-paced environment.
Bachelor’s degree in Architectural Engineering, Construction Management, Building Construction, Construction Technology, or a related field from an accredited college or university, or eight years of directly related experience in commercial construction or renovation.
Valid driver’s license and access to a vehicle required for travel to Ascentria properties and project locations.
Proficiency with Microsoft Word, spreadsheets, Microsoft Project, Teams, and SharePoint.
Ability to communicate effectively in English, verbally and in writing, at the level necessary to perform the essential functions of the position, including reading and understanding job-related policies, procedures, safety information, and applicable regulations.

Nice To Haves

Master’s degree.
Real estate licensure.
Project management certification.

Responsibilities

Work with the Chief of Real Estate and Capital Planning, CFO, Director of Properties, and executive leadership to develop multi-year capital plans.
Evaluate project feasibility through space planning, design development, and budget review.
Review project scopes, construction plans, specifications, and documentation to ensure they meet organizational standards, project scope, and budget targets.
Support preparation of grant applications to fund capital improvement projects.
Plan, coordinate, and oversee construction, renovation, capital expenditure, and maintenance projects across Ascentria’s real estate portfolio.
Manage project schedules, financial planning, and priorities to support completion within approved plans and budgets.
Coordinate planning, design, permitting, construction, and communication with architects, engineers, contractors, consultants, and other project partners.
Monitor construction costs and provide updates on capital and construction projects.
Manage daily project assignments independently under the direction of the Chief of Real Estate and Capital Planning.
Work with organizational leaders and staff to identify and address construction impacts and operational issues.
Coordinate project activities to meet programmatic, Department of Public Health, life safety, and infection control requirements.
Oversee construction in progress and move management.
Coordinate procurement and installation of equipment, furniture, and other items needed for operations with operational leaders, the Director of Properties, vendors, and construction teams.
Oversee Ascentria’s real estate lease portfolio to ensure financial accuracy, strategic alignment, and legal compliance.
Manage lease negotiations.
Maintain a centralized database of corporate leases.
Monitor lease deadlines, including expirations, renewal options, rent escalations, and termination notices.
Manage space utilization, space planning, and move management needs.
Act as the primary liaison for leasehold improvements and communications between finance, operations teams, and external landlords.
Perform other job-related duties as assigned.