Facilities/Project Coordinator

Omni Hotels & Resorts•Louisville, KY

1d•Onsite

About The Position

Omni Louisville Hotel is seeking a Facilities/Project Coordinator to join their team. This role involves ensuring regulatory compliance, tracking key performance indicators, assisting with team training, managing inventory and vendors, and coordinating various facility-related projects. The ideal candidate will be friendly, motivated, and passionate about serving others, contributing to the vibrant atmosphere of the Omni Louisville Hotel, which reflects the city's rich history and authentic character.

Requirements

Friendly, motivated person with a passion to serve others.

Responsibilities

Ensure all facilities operations comply with local, state, and federal regulatory requirements, including safety, environmental, and building codes.
Maintain up-to-date knowledge of relevant regulations and industry best practices.
Coordinate and prepare for inspections and audits by authorities and internal teams.
Document compliance activities and address any identified non-compliance issues promptly.
Track and report on key facility and project KPIs such as maintenance response times, equipment uptime, and project deadlines to include CARE, PRP, Public Space PMs, and Maintenance PMs.
Analyze KPI data to identify trends, areas for improvement, and cost efficiencies.
Collaborate with engineering leadership to set realistic and measurable goals.
Implement action plans to meet or exceed performance targets.
Assist in organizing and delivering training programs for the engineering team on standard operating procedures, safety protocols, and new equipment.
Ensure every team member is adequately trained to meet operational and compliance standards.
Foster a culture of continuous learning and improvement within the engineering department.
Monitor and maintain optimal stock levels of maintenance supplies and equipment on the maintenance floor to prevent shortages or overstock.
Manage relationships with vendors and service providers to ensure timely delivery and quality service.
Negotiate contracts in tandem with the DOE and evaluate vendor performance regularly.
Maintain accurate records of orders, assets, and vendor interactions.
Support planning, scheduling, and executing engineering and facility-related projects, including renovations, repairs, and upgrades to include CEP, MPM, Capital, and Emergency Capital projects.
Coordinate between internal teams, contractors, suppliers, and hotel management to ensure clear communication and smooth project flow.
Track project milestones, budgets, and timelines to ensure adherence to scope and completion goals.
Report regularly on project status, risks, and outcomes to senior management.
Train departments on proper Synergy usage.
Manage the CARE program and process with HSK.
Manage the weekly Hotel Walkthrough list and Next Steps including dispatching of techs.
Conduct monthly meetings with each department to include Rooms division, F&B, and LP to ensure optimal performance in all areas of the hotel.