Facilities Move Coordinator

JLL • Costa Mesa, CA

5h • Onsite

About The Position

JLL is seeking a hands-on Workplace Coordinator to support daily facility operations through technical maintenance and administrative coordination. The role helps ensure optimal facility performance and exceptional client service, adapting as business needs evolve. It combines on-site problem-solving and minor maintenance with timely communication through workplace tools and ticketing systems.

The position includes executing work orders and preventative maintenance, conducting facility inspections, performing minor repairs, coordinating contractors and supplies, maintaining records, and preparing venues for events. Duties may also include cleaning a 1,200-square-foot showroom, including dusting high-value models, lights, beams, and floors. This is an on-site role in Costa Mesa, California, with travel to multiple sites within a 10-mile radius. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• U.S. citizenship and a valid driver's license.
• 1–2 years of experience in basic maintenance and vendor management.
• Ability to climb and work from a ladder up to 6 feet as required.
• Ability to travel to multiple sites within a 10-mile radius.
• Proficiency with hand and power tools and computer applications.
• Strong communication, organizational, and problem-solving skills.
• Ability to work independently with minimal supervision.
• High school diploma or equivalent.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Experience with computerized maintenance management systems (CMMS).
• Background in preventative maintenance procedures.
• Prior facilities or commercial property management experience.

Responsibilities

• Execute work orders, preventative maintenance, and service requests while minimizing disruption to clients.
• Conduct daily facility inspections, maintain clean environments, and identify safety issues.
• Perform minor repairs on office furniture and fixtures.
• Schedule and manage contractor work and track projects through completion.
• Maintain organized records using computerized maintenance management systems.
• Manage procurement, vendor follow-up, and maintenance documentation.
• Set up and break down venues for events and conferences.
• Use email, Slack, and ticketing systems such as Jira to communicate with stakeholders and provide real-time updates on facility assignments.
• Keep print supply stations organized, secure, and fully stocked; track inventory and place orders proactively.
• Clean a 1,200-square-foot showroom, including dusting high-value models, high dusting lights and beams, and floor dusting, as duties may require.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED