Facilities Move Coordinator

JLL•Costa Mesa, CA

2d•$65,000 - $75,000•Onsite

About The Position

JLL is seeking a hands-on Workplace Coordinator to support daily facility operations through technical maintenance and administrative coordination. The role helps ensure facility performance and client service by resolving minor maintenance requests, completing office repairs and work orders, and communicating updates through Slack, email, and ticketing systems. It is an on-site, boots-on-the-ground position that requires flexibility as business needs evolve. The coordinator performs maintenance and inspections, manages vendors and records, supports workplace events, and maintains supply stations and inventory. Duties may also include cleaning a 1,200-square-foot showroom, including dusting high-value models, lights, beams, and floors. The position is based on-site in Costa Mesa, California, and pays $65,000–$75,000 per year. Visa sponsorship is not provided.

Requirements

U.S. citizenship and a valid driver's license.
1–2 years of experience in basic maintenance and vendor management.
Ability to climb and work from a ladder up to 6 feet as required.
Ability to travel to multiple sites within a 10-mile radius.
Proficiency with hand and power tools and computer applications.
Strong communication, organizational, and problem-solving skills.
Ability to work independently with minimal supervision.
High school diploma or equivalent.
Must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience with computerized maintenance management systems (CMMS).
Background in preventative maintenance procedures.
Prior facilities or commercial property management experience.

Responsibilities

Execute work orders, preventative maintenance, and service requests while minimizing disruption to clients.
Conduct daily facility inspections, maintain clean environments, and identify safety issues.
Perform minor repairs on office furniture and fixtures.
Schedule and manage contractor work, and track projects through completion.
Maintain organized records using computerized maintenance management systems.
Manage procurement, vendor follow-up, and maintenance documentation.
Set up and break down venues for events and conferences.
Communicate clearly with stakeholders using email, Slack, and ticketing systems such as Jira, providing real-time facility assignment updates.
Keep print supply stations organized, secure, and stocked; track inventory and place orders to maintain sufficient supplies.
Potentially clean a 1,200-square-foot showroom, including dusting high-value models, lights, beams, and floors.