Facilities Manager

The job overview for this role is that Fictiv India is seeking a Facilities Manager to manage their office premises in Pune, India. The ideal candidate should have prior experience in facilities management, preferably with a corporate firm. The responsibilities of this role include overseeing contracts with external service providers, maintaining the office premises, supervising staff across different functions, managing vendor payments, and liaising with the office premise landlord. The Facilities Manager will also be responsible for ensuring workplace safety, compliance with regulations, and planning for future facility needs. Additionally, they will assist with office relocations, logistics for visiting colleagues, team activities, and general administrative tasks.

• Sourcing and overseeing contracts with external service providers for functions such as catering, cleaning, parking, security, technology, vending machines, AC maintenance, etc.
• Negotiating terms and conditions with external service providers.
• Ensuring the upkeep and maintenance of the office premises.
• Conducting proactive maintenance.
• Supervising teams of staff across different functions like security, cleaning, maintenance.
• Tracking vendor and utilities bills and ensuring timely payments.
• Acting as the primary point of contact for the office premise landlord.
• Advising businesses on measures to improve facility efficiency and cost-effectiveness.
• Monitoring and supervising the office buildout and setup.
• Overseeing renovations, refurbishments, and building projects.
• Dealing with emergencies and ensuring workplace safety and security.
• Creating a conducive office environment for employee productivity.
• Managing the facilities budget and maintaining necessary documentation.
• Ensuring facilities meet compliance standards and government regulations.
• Forecasting the facility's upcoming needs and requirements.
• Assisting with office relocations.
• Arranging logistics for long-distance colleagues visiting Pune.
• Assisting Human Resources with organizing team activities and events.
• Performing general administrative tasks and activities.

• Prior experience in facilities management, preferably with a corporate firm
• Ability to source and oversee contracts with external service providers for various functions
• Knowledge of negotiating terms and conditions with vendors
• Proactive maintenance and upkeep of office premises
• Supervision of staff across different functions like security, cleaning, and maintenance
• Tracking and closing out vendor and utilities bills on time
• Liaising with office premise landlord and their representatives as required
• Advising on measures to improve facility efficiency and cost-effectiveness
• Monitoring and supervising office buildout and setup
• Overseeing renovations, refurbishments, and building projects
• Ensuring workplace safety and security
• Creating a conducive office environment for employee productivity
• Managing facilities budget and maintaining necessary documentation
• Ensuring compliance with standards and regulations
• Forecasting future facility needs and requirements
• Assisting with office relocations
• Arranging logistics for visiting colleagues
• Assisting Human Resources with organizing team activities and events
• Strong English communication skills
• Ability to negotiate terms with vendors
• Excellent organizational and administrative skills
• Relationship-building skills
• Ability to prioritize and multitask
• Time management skills
• Teamwork and leadership abilities

• Forecasting facility's upcoming needs and requirements
• Assisting with office relocations
• Arranging logistics for long-distance colleagues visiting Pune
• Organizing team activities and events
• General administrative tasks and activities
• Good English communication skills
• Street savvy and ability to negotiate terms with vendors
• Great organizational and administrative skills
• Relationship-building skills
• Ability to prioritize and multi-task
• Time management skills
• Teamwork, leadership, and motivational skills
• Procurement and negotiation skills
• Proactive thinking
• Passionate about delivering consistent excellence
• Compassion for others
• Smiling and polite demeanor without getting flustered under pressure
• Basic graduation level education in any field, preferably with an administrative or business management focus
• Prior exposure to facilities management in a corporate setting
• Bonus: Prior experience in setting up an office from scratch
• Bonus: Exposure to ISO processes
• Inclusion and diversity-focused company culture
• Encouragement of applications from underrepresented groups