Facilities Management Specialist

MDW Associates•Arlington, VA

4d•$70,000 - $90,000•Onsite

About The Position

MDW Associates is seeking a Facilities Management Specialist to support the Office of the Under Secretary of Defense for Policy (OUSD(P)). OUSD(P) provides policy advice and support to the Secretary of Defense and the Department of Defense in alignment with national security objectives. The role applies analytic techniques to evaluate project objectives and support implementation of the Facilities Directorate’s strategic direction. Analyst functions include data collection, interviewing, data modeling, project testing, and creating performance measurements. The position is 100% on-site in the Pentagon. The specialist supports Facilities & Space Management, space planning, facility operations, construction, maintenance, repair, and related projects. The role also supports tracking building supplies and services and administering OUSD(P)’s parking program, including daily reporting and coordination with Washington Headquarters Services (WHS), the Pentagon Force Protection Agency (PFPA), OUSD(P) leadership, and permit holders.

Requirements

At least 2 years of experience in a U.S. Government agency.
Bachelor’s degree (BA/BS) in a related field of study.
Final Top Secret clearance with SCI eligibility.

Nice To Haves

Experience with WHS business practices and familiarity with the MAXIMO web portal for submitting service requests and building-related issues.
Experience coordinating with the Pentagon Force Protection Agency.
Experience working in the OSD Enterprise Supplies and Services Tracking System (ESSTS).

Responsibilities

Assist with evaluating, advising, coordinating, liaising, and resolving issues related to Facilities & Space Management.
Assist with space planning and facility operations at multiple locations, including construction, maintenance, repair, and operation of buildings, facilities, equipment, and utilities.
Assist with implementing plans and provide technical and administrative direction for facility projects, including multi-year renovations of current and future office spaces and data processing facilities.
Assist the Facilities Office Director with analyzing, predicting, and reporting building and organizational trends based on submitted and completed work requests.
Maintain records and documents concerning Policy office spaces in accordance with National Archives and Records Administration guidance.
Manage and track orders for OUSD(P) building supplies and services.
Manage and track OUSD(P)’s participation in the WHS parking program, including employee, disability, and visitor parking.
Track allocations by type for more than 400 OUSD(P) parking spaces through WHS and PFPA.
Run and maintain daily reports for Pentagon and Mark Center permit holders and waitlists.
Maintain daily verbal and written communication with WHS, OUSD(P) leadership, and permit holders.
Attend Customer Parking Representative meetings with WHS, typically quarterly and more often during construction, changes, or emergency issues.
Identify solutions to requirements and communicate reasonable service-delivery timeframes based on resource constraints.