Facilities Management Specialist

MDW Associates•Arlington, VA

3d•Onsite

About The Position

MDW Associates is seeking a Facilities Management Specialist to support the Office of the Under Secretary of Defense for Policy (OUSD(P)). The role applies analytic techniques to evaluate project objectives and supports implementation of the Facilities Directorate’s strategic direction. Analyst work includes collecting data, conducting interviews, modeling data, testing projects, and developing performance measurements. The position is 100% on-site at the Pentagon. The specialist supports facilities and space management, space planning, and facility operations at multiple locations, including construction, maintenance, repair, and operation of buildings, facilities, equipment, and utilities. The role also supports facility project planning and direction, including multi-year renovations of current and future office spaces and data processing facilities. It analyzes and reports building and organizational trends, maintains records and documents in accordance with National Archives and Records Administration guidance, and tracks orders for building supplies and services. The position manages and tracks OUSD(P) parking program activities within the Washington Headquarters Services (WHS) parking program, including employee, disability, and visitor parking. This includes managing more than 400 parking spaces through WHS and the Pentagon Force Protection Agency (PFPA), maintaining daily reports for Pentagon and Mark Center permit holders and waitlists, communicating with WHS, OUSD(P) leadership, and permit holders, and attending Customer Parking Representative meetings. The specialist identifies solutions to requirements and communicates reasonable service timelines based on available resources.

Requirements

At least 2 years of experience in a U.S. Government agency.
Bachelor’s degree in a related field of study.
Final Top-Secret clearance with SCI eligibility.

Nice To Haves

Experience with WHS business practices and familiarity with the MAXIMO web portal for submitting service requests and building-related issues.
Experience coordinating with the Pentagon Force Protection Agency.
Experience working in the OSD Enterprise Supplies and Services Tracking System (ESSTS).

Responsibilities

Apply analytic techniques to evaluate project objectives and support implementation of the Facilities Directorate’s strategic direction.
Collect data, conduct interviews, model data, test projects, and create performance measurements.
Assist with evaluation, advice, coordination, liaison, and problem resolution for Facilities and Space Management.
Assist with space planning and facility operations at multiple locations, including construction, maintenance, repair, and operation of buildings, facilities, equipment, and utilities.
Assist with implementing plans and providing technical and administrative direction for facility projects, including multi-year renovations of office spaces and data processing facilities.
Assist the Facilities Office Director in analyzing, predicting, and reporting building and organizational trends based on work requests.
Maintain records and documents pertaining to Policy office spaces in accordance with National Archives and Records Administration guidance.
Manage and track orders for OUSD(P) building supplies and services.
Manage and track OUSD(P) parking program activities, including employee, disability, and visitor parking, and allocations for more than 400 parking spaces.
Run and maintain daily reports for Pentagon and Mark Center permit holders and waitlists.
Maintain daily verbal and written communication with WHS, OUSD(P) leadership, and parking permit holders.
Attend Customer Parking Representative meetings with WHS.
Identify solutions to requirements and communicate reasonable service timelines based on resource constraints.