Facilities Maintenance Coordinator

Regional Ambulance Services•Reno, NV

About The Position

The Facilities Maintenance Coordinator supports the safe, efficient, and reliable operation and maintenance of organizational facilities. The position performs routine inspections and basic building repairs, coordinates and oversees contracted facility services, and works with vendors, contractors, and internal stakeholders to address maintenance needs. It also supports renovation, construction, and facility improvement projects, helping ensure work is completed safely, efficiently, and in accordance with organizational expectations.

Requirements

High school diploma or GED.
At least three years of experience in facilities maintenance, building maintenance, construction, property maintenance, or a closely related field.
Demonstrated knowledge and experience performing basic building repairs and maintenance, including plumbing, electrical, carpentry, painting, drywall, HVAC, doors and hardware, and general building systems.
Experience coordinating and overseeing outside vendors and contractors, including monitoring work quality, schedules, costs, and service completion.
Strong organizational, communication, problem-solving, and time-management skills, with the ability to prioritize multiple maintenance requests, projects, vendors, and deadlines.
Ability to safely use common hand and power tools, maintain accurate maintenance and project records, and use basic computer applications, email, and electronic work-order or facility management systems.

Responsibilities

Perform routine facility maintenance, inspections, and basic repairs to keep buildings, grounds, fixtures, and equipment safe, functional, and properly maintained.
Perform or coordinate minor plumbing, electrical, carpentry, painting, drywall, door and hardware, and general building repairs within the scope of the position.
Coordinate, schedule, and oversee contracted facility services, including janitorial, landscaping, plumbing, HVAC, electrical, pest control, and other maintenance services.
Monitor vendor performance, verify work quality and completion, and address service issues as needed.
Coordinate facility work orders and maintenance requests, prioritizing work based on safety, operational needs, urgency, and available resources.
Document completed work, repairs, inspections, and outstanding maintenance needs accurately.
Develop and support preventative maintenance activities for facilities, building systems, and equipment.
Conduct routine inspections to identify maintenance, repair, safety, and improvement needs, and coordinate corrective action as appropriate.
Coordinate with and work alongside general contractors, subcontractors, architects, engineers, vendors, and internal stakeholders on renovations, construction, remodeling, and building improvement projects.
Assist with project scheduling, site coordination, inspections, punch-list items, and resolution of construction-related issues.
Assist with planning, estimating, and coordinating facility maintenance, repair, renovation, and construction projects.
Obtain and review vendor proposals and estimates, assist with project scope development, monitor progress, and help ensure projects meet established timelines, budgets, and organizational requirements.
Maintain organized facility records, including work orders, inspections, preventative maintenance schedules, vendor information, warranties, contracts, project documentation, and other facility-related records.
Respond to facility emergencies and urgent maintenance issues, coordinating internal personnel, vendors, or contractors to minimize operational disruption and protect the safety and security of employees, patients, visitors, and facilities.
Assist with facility-related purchasing, including obtaining quotes, ordering maintenance supplies and materials, monitoring vendor invoices, and maintaining appropriate levels of commonly used supplies.
Perform other related duties and responsibilities as assigned in support of safe, reliable, and efficient facility operations.