Business Support, Facilities Support

JLL•Las Vegas, NV

3d•$60,000 - $70,000•Remote

About The Position

The Facilities Coordinator supports the day-to-day operations of facilities management services to help maintain a safe, efficient, and well-maintained workplace. The role coordinates maintenance activities, vendor services, service requests, and administrative support functions while helping ensure compliance with company policies and safety standards. It is primarily office-based, with occasional facility walkthroughs and possible after-hours support for emergencies or special projects. The position is remote and is listed for Dallas, Texas; Las Vegas, Nevada; Philadelphia, Pennsylvania; and Phoenix, Arizona. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship.

Requirements

1–3 years of experience in facilities coordination, office administration, property management, or a related role.
Strong organizational and multitasking skills.
Excellent communication and customer service abilities.
Proficiency in Microsoft Office Suite and facilities/work order management systems.
Ability to manage multiple priorities in a fast-paced environment.
Basic understanding of building systems, maintenance processes, and workplace safety practices.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
Experience coordinating vendors and service providers.
Familiarity with workplace health and safety standards.
Strong problem-solving and attention-to-detail skills.
Ability to work independently and collaboratively across teams.

Responsibilities

Coordinate daily facilities operations, maintenance requests, and workplace services using established methods, including a CMMS.
Serve as a point of contact for employees, vendors, and service partners regarding facility-related issues.
Track and manage work orders to ensure timely resolution of maintenance and service requests.
Schedule preventative maintenance activities and repairs.
Support vendor management, including scheduling, security access, service verification, and invoice coordination.
Maintain accurate records of maintenance activities, inspections, service contracts, and asset inventories.
Coordinate office supplies, storage, and facility-related purchasing requests.
Support cost-savings initiatives where applicable.
Prepare reports, trackers, and documentation related to facilities operations and performance metrics.
Ensure compliance with company policies, building regulations, and workplace standards.
Support financial reporting, including actual spend commentary and budget preparations.