Facilities Coordinator-F/T (Chilliwack)-1867

Fraser Valley Aboriginal Children and Family Services Society•Chilliwack, Chilliwack, BC, CA, BC

1d•Onsite

About The Position

Xyólheméylh is a fully delegated Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC. Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families. We strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families. Our service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center. We work to ensure children are connected to their family, and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.

Requirements

Post-secondary coursework in facilities management, property management, and project management
Two (2) years recent related experience or combination of education and experience in this field.
Ability to read architectural and engineering drawings
Ability to use manual and power tools and equipment
Must be able to lift up to 50 lbs. on a regular basis using appropriate equipment and tools.
Computer skills including knowledge of standard Microsoft office software (word, excel)
Excellent organizational skills
Excellent verbal and written communication skills
Understanding of purchasing procedures and contract administration.
Knowledge of building, construction and utilities regulations/codes, standards as well as BC Fire Code Regulations, worker safety and hazardous materials regulations.
Thorough knowledge of facilities and capital planning, property management, leasing practices and security and understanding of financial (budget, procurement, accounting) policies and procedures.
Valid Class 5 B.C Driver's License without restrictions
Criminal Records Check required

Nice To Haves

Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code

Responsibilities

Leads accommodation projects such as office relocations, renovations, and new construction
Plans and executes all assigned site changes, renovations, additions, and moves, and will lead and direct the work of contractors for assigned facilities related projects (i.e., internal moves, renovation, new construction (roof, flooring etc.); including the ability to read blueprints, drawings etc.
Develops procedures and guidelines for facilities management;
Reaches agreement with staff and local suppliers regarding improvements, relocation, lease renewals;
Ensures facilities plans and projects comply with safety, security, and environmental standards;
Completes reports and documentation on recurring or ad hoc basis detailing current state, projected needs, and trends;
Conducts space planning by preparing space design options, colour schemes, recommending suitability furniture and equipment;
Maintains blueprint and construction record archives for all Xyolhemeylh properties;
Regularly inspects the site (including regular building inspections); notes any maintenance or repair issues; generates work orders, and manages and directs contractors and service providers who are brought in to perform the work;
Liaises with vendors, repair services, service contractors, consultants, regulatory authorities and agencies (including building, fire, elevator inspectors) and other companies to ensure work undertaken is completed to Xyólheméylh’s satisfaction;
Arranges for periodic and routine maintenance on all HVAC equipment and electrical and lighting systems;
Arranges for cleaning, restoration, painting and/or replacing flooring, furniture, ceiling tiles, grids, doors, glass, dry-wall or other projects and specific building infrastructure components;
Arranges for the installation of all artwork, dry boards, bulletin boards, and related wall hangings and other equipment (i.e., filing cabinets) to meet safety standards;
Coordinates regular vehicle maintenance;
Manages regular cleaning and complete regular site inspections;
Implements assigned maintenance functions from the annual maintenance plan for all locations;
Coordinates hazardous materials plans and required abatements, including asbestos and lead paint;
Support and implement ongoing and new sustainability initiatives;
Performs other related duties as required, including Property Management and Site Development records management and processing/tracking expenses/invoices;