Facilities Coordinator - Part-time Warehouse

JLL•Salt Lake, UT

1d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. This Part-time warehouse support Facilities Coordinator will perform the following: Inspections & Maintenance: Conducting daily walkthroughs and thorough weekly inspections (Mondays) to flag repairs or equipment malfunctions. Vendor Management: Acting as the site Point of Contact (POC) for outside vendors and coordinating on-site repairs or maintenance. Facilities Upkeep: Managing general cleaning, coordinating trash pickups, and overseeing new furniture installs (either DIY or via vendor). Compliance & Training: Completing required safety training (approx 30 minutes to 1 hour per month). Micro-Kitchen (MK) Management: Stocking food and drinks, conducting a full "push" on the first workday of the week, and performing follow-up stocking as needed. Access Control: Coordinating badge access, including assigning temporary badges and issuing permanent ones. Financial Administration: Managing P-Card spend, monitoring budgeted vs. ad-hoc spending (with AFM), and tracking/uploading receipts. Communication & Meetings: Weekly 1-on-1 with the AFM, site-lead communication calls. Daily Stand-up calls with the team. Catering Coordination: Managing DoorDash memberships (adding/removing users) and receiving site-delivered meals. GUTS Ticketing: Creating and maintaining tickets for all REWS and facility requests. Warehouse Duties Inventory Governance: Establishing warehouse practices and protocols, managing all aspects of inventory, and resolving work-flow problems. Inventory Audits: Conducting full monthly counts and bi-weekly counts for limited-stock items. Shipping & Receiving Oversight: Managing shipments based on max/min stock levels to ensure inventory upkeep. Dedicated Meetings: Leading the 30-minute weekly site warehouse meeting.

Requirements

Candidates must be authorized to work in the United States without sponsorship.
This position does not provide visa sponsorship.

Nice To Haves

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Responsibilities

Conducting daily walkthroughs and thorough weekly inspections (Mondays) to flag repairs or equipment malfunctions.
Acting as the site Point of Contact (POC) for outside vendors and coordinating on-site repairs or maintenance.
Managing general cleaning, coordinating trash pickups, and overseeing new furniture installs (either DIY or via vendor).
Completing required safety training (approx 30 minutes to 1 hour per month).
Stocking food and drinks, conducting a full "push" on the first workday of the week, and performing follow-up stocking as needed.
Coordinating badge access, including assigning temporary badges and issuing permanent ones.
Managing P-Card spend, monitoring budgeted vs. ad-hoc spending (with AFM), and tracking/uploading receipts.
Weekly 1-on-1 with the AFM, site-lead communication calls. Daily Stand-up calls with the team.
Managing DoorDash memberships (adding/removing users) and receiving site-delivered meals.
Creating and maintaining tickets for all REWS and facility requests.
Establishing warehouse practices and protocols, managing all aspects of inventory, and resolving work-flow problems.
Conducting full monthly counts and bi-weekly counts for limited-stock items.
Managing shipments based on max/min stock levels to ensure inventory upkeep.
Leading the 30-minute weekly site warehouse meeting.