Part-time Facilities Coordinator

JLL•Irvine, CA

7d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Facilities Coordinator will provide critical support to Site and/or Assistant Facility Managers in delivering exceptional operational excellence across maintenance, operations, accounting, vendor oversight, and occupancy services. This is a part-time position (25 hours per week) where you will serve as a subject matter expert in building positive client and vendor relationships while ensuring overall operations are maintained at the highest level. You will proactively develop and maintain client relationships, ensuring that expected service levels are consistently achieved. This role offers an exciting opportunity to contribute directly to JLL's commitment to creating outstanding workplace environments.

Requirements

Prior experience in facilities, property management, hospitality or related fields preferred
Excellent communication, organization and problem-solving skills
Proficiency in a range of information technology tools and platforms
Ability to work independently with little supervision and effectively deal with stressful situations
Ability to occasionally lift, push, move as needed for job duties
Self-motivated; confident, energetic and flexible
Available to work Monday through Friday, 8:30am - 1:30pm PST
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Facilities management experience
Customer service and reception experience
Office administration background
Budget management skills
Knowledge of local occupational health and safety requirements
Critical facilities and vendor management experience for specialized services
Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical systems)

Responsibilities

Conduct daily walkthroughs to ensure a clean, organized, and safe office environment
Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service
Schedule and manage repairs, maintenance, minor works and other work requests, tracking to completion
Coordinate site operations including fitness, food services, transportation, moves, and serve as the site key point of contact
Provide support for events, meetings and conference facilities as required
Manage reception and guest support, mail and courier services, office supplies and equipment maintenance
Maintain accurate records and official documentation for the site, including web pages
Develop and propose emergency response plans including evacuation and after-hours emergency response
Build and maintain strong client and vendor relationships
Comply with all requirements of the client contract and meet or exceed Key Performance Indicators
Deliver exceptional quality of service, as reflected by client feedback
Provide information and direction to vendors, facilities staff and service providers to ensure excellent coordination with minimal disruption