Facilities & Project Coordinator - Part Time
About The Position
Our Chemical Sciences Group is seeking a part-time Facilities & Project Coordinator based in Springville, NY. This role supports day-to-day facility and office operations, ensuring workplace readiness, organization, cleanliness, security, and equipment functionality. The coordinator will conduct routine facility inspections, manage workspace organization and resource allocation, and serve as the primary point of contact for employees regarding office operations. Responsibilities include scheduling and overseeing maintenance, repairs, and vendor services, acting as a liaison for third-party vendors, and maintaining documentation related to services, contracts, and procedures. The position also involves supporting leadership in maintaining compliance with safety standards and regulatory requirements, managing facility SOPs, monitoring inventory, and supporting cross-functional operational and administrative projects.
Requirements
- Strong organizational and multitasking skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills and the ability to work effectively with colleagues, management, vendors, and clients
- Knowledge of facilities management and workplace operations best practices
- Attention to detail and the ability to work independently as well as collaboratively within a team environment
- A professional, dependable, and service-oriented approach to daily responsibilities
- Bachelor’s degree in facilities management, business administration, operations, or a related field preferred
- 2–3 years of experience in operations coordination, facilities management, office management, or a related role
- Proficiency with Microsoft Office software including Excel, Word, Outlook, and Teams
- Experience using project management and collaboration tools such as Microsoft Planner and SharePoint
- Ability to manage confidential and regulated information with discretion
- Must be able to obtain and remain eligible for a US Department of Defense security clearance.
Nice To Haves
- Familiarity with workplace safety regulations and compliance requirements
- Experience supporting operations within a laboratory, technical, or regulated environment
- Experience coordinating vendors, contractors, and facility service providers
- Experience supporting quality management systems or SOP documentation
- Prior experience supporting senior leadership and cross-functional teams
Responsibilities
- Supporting day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality
- Conducting routine facility inspections to ensure compliance with health, safety, and operational standards
- Coordinating workspace organization, seating arrangements, and allocation of shared resources
- Serving as the primary point of contact for employees regarding office operations and facilities-related needs
- Scheduling and overseeing routine maintenance, repairs, and vendor services, including coordination with HVAC, cleaning, security, and IT support providers
- Acting as the liaison for third-party vendors and contractors, coordinating schedules, facility access, and issue resolution
- Maintaining documentation related to vendor services, contracts, renewals, facility procedures, and operational records
- Supporting leadership in maintaining compliance with workplace safety standards, building codes, and regulatory requirements
- Managing facility SOPs and supporting adherence to established Quality Management System procedures
- Monitoring and maintaining inventory of office, laboratory, and facility supplies and coordinating purchasing activities as needed
- Supporting cross-functional operational and administrative projects in a fast-paced environment
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
