Facilities & Project Coordinator - Part Time

Avarint • Springville, NY

13d • Onsite

About The Position

Our Chemical Sciences Group is seeking a part-time Facilities & Project Coordinator based in Springville, NY. This role is crucial for supporting day-to-day facility and office operations, ensuring a safe, organized, and functional work environment. The coordinator will handle various aspects of facilities management, from routine inspections and maintenance to vendor coordination and project support.

Requirements

• Bachelor’s degree in facilities management, business administration, operations, or a related field preferred
• 2–3 years of experience in operations coordination, facilities management, office management, or a related role
• Proficiency with Microsoft Office software including Excel, Word, Outlook, and Teams
• Experience using project management and collaboration tools such as Microsoft Planner and SharePoint
• Ability to manage confidential and regulated information with discretion
• Must be able to obtain and remain eligible for a US Department of Defense security clearance.

Nice To Haves

• Familiarity with workplace safety regulations and compliance requirements
• Experience supporting operations within a laboratory, technical, or regulated environment
• Experience coordinating vendors, contractors, and facility service providers
• Experience supporting quality management systems or SOP documentation
• Prior experience supporting senior leadership and cross-functional teams

Responsibilities

• Supporting day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality
• Conducting routine facility inspections to ensure compliance with health, safety, and operational standards
• Coordinating workspace organization, seating arrangements, and allocation of shared resources
• Serving as the primary point of contact for employees regarding office operations and facilities-related needs
• Scheduling and overseeing routine maintenance, repairs, and vendor services, including coordination with HVAC, cleaning, security, and IT support providers
• Acting as the liaison for third-party vendors and contractors, coordinating schedules, facility access, and issue resolution
• Maintaining documentation related to vendor services, contracts, renewals, facility procedures, and operational records
• Supporting leadership in maintaining compliance with workplace safety standards, building codes, and regulatory requirements
• Managing facility SOPs and supporting adherence to established Quality Management System procedures
• Monitoring and maintaining inventory of office, laboratory, and facility supplies and coordinating purchasing activities as needed
• Supporting cross-functional operational and administrative projects in a fast-paced environment

Benefits

• Equal opportunity employer status

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level