FACILITIES COORDINATOR

Compass Group•Clark, NJ

11d•$55,000 - $65,000•Onsite

About The Position

The Facility Coordinator supports both site operations and event execution at Shell Woodcreek campus. This dual-role position is critical to ensure the smooth day-to-day functioning of the facility while also delivering high-quality, well-coordinated events that enhance employee engagement and site culture.

Requirements

Respond to event inquiries within timely manner (24 hours of event request)
Complete all activities supporting event actions within a timely manner (5 working days) prior to the event
Serve as a point of contact for general facility – related inquiries and service requests
Coordinate with vendors and internal operations for maintenance, repairs and space management.
Support room scheduling, signage, readiness for high level meetings and business functions
Monitor and report on facility conditions, ensuring safety, cleanliness, and functionality.
Assist with space planning, office moves and occupancy tracking.
Monitor and maintain shared spaces including meeting rooms, break areas, wellness rooms, and fitness spaces
Ensure compliance with health, safety, and building regulations
Assist with emergency preparedness and site safety protocols.
Provide support for AV setup, room readiness, and logistics for high-level meetings and business functions.
Inform Houston Site Manager & team of event request
Contact Host to begin coordination
Reserve meeting rooms / adjust bookings
Evaluate venue suitability
Check for space/room and/or event scheduling conflicts
Coordinate A/V/ Executive IT (AV support, etc.) security & safety needs
Complete all event support activities & inform Houston Site Manager
Publish actions (via email & on MS Teams) from event meetings
Hold event meetings & anticipate operational challenges
Manage visitor access
Manage TLC requests (branding, signage, AV, etc.)
Send out site-wide invites; add to event calendars; publish on Viva Engage
Finalize catering (food, beverage, flowers, etc.) & beer/wine requests

Nice To Haves

Condeco reservations are 6 months in advance (max); exception: only EVPs (SEG level) can schedule in advance of 6 months prior to event
VIPs get priority even w/ currently reserved spaces

Responsibilities

Communicates with the Houston Site Manager and event support team of event request
Responds to event inquiries within timely manner (24 hours of event request) to begin event coordination process; inclusive of correspondence with event host
Holds reoccurring meetings with all FM & event support team to include action items. (publish team actions on Friday of each week).
Complete all activities supporting event actions within a timely manner (5 working days) prior to the event with late event requests 2 business days prior to the event
Work with Site operations team and safety to ensure event is executed properly.
Serve as a point of contact for general facility – related inquiries and service requests
Coordinate with vendors and internal operations for maintenance, repairs and space management.
Support room scheduling, signage, readiness for high level meetings and business functions
Monitor and report on facility conditions, ensuring safety, cleanliness, and functionality.
Assist with space planning, office moves and occupancy tracking.
Monitor and maintain shared spaces including meeting rooms, break areas, wellness rooms, and fitness spaces
Ensure compliance with health, safety, and building regulations
Assist with emergency preparedness and site safety protocols.
Provide support for AV setup, room readiness, and logistics for high-level meetings and business functions.
Inform Houston Site Manager & team of event request
Contact Host to begin coordination
Reserve meeting rooms / adjust bookings
Evaluate venue suitability
Check for space/room and/or event scheduling conflicts: note VIPs get priority even w/ currently reserved spaces
Maximize strategic opportunity with another business/ERG
Coordinate A/V/ Executive IT (AV support, etc.) security & safety needs
Complete all event support activities & inform Houston Site Manager
Publish actions (via email & on MS Teams) from event meetings
Hold event meetings & anticipate operational challenges
Manage visitor access
Manage TLC requests (branding, signage, AV, etc.)
Send out site-wide invites; add to event calendars; publish on Viva Engage
Finalize catering (food, beverage, flowers, etc.) & beer/wine requests