Facilities Coordinator - Houston

Bracewell•Houston, TX

18d•Onsite

About The Position

The Facilities Coordinator serves as a primary point of contact for facilities requests and workplace concerns in the Houston office. The role supports daily facilities operations, vendor coordination, office moves and supplies, workplace safety, and related administration. The coordinator works with building management, engineers, service providers, internal teams, and the Director of Administration to keep office spaces clean, functional, professional, and ready for use. The position may require responding to urgent facilities needs outside normal business hours as needed.

Requirements

Associate's degree or equivalent combination of education and relevant experience.
Three to five years of facilities, workplace operations, office services, or related experience.
Strong service orientation and commitment to maintaining a professional workplace.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and follow through on open items.
Strong interpersonal, verbal, and written communication skills.
Resourceful and solutions-oriented, with sound judgment and the ability to resolve routine issues independently and escalate concerns appropriately.
Experience coordinating vendors, facilities requests, office moves, or workplace projects.
Proficiency with Microsoft Outlook, Word, and Excel.
Ability to maintain discretion, confidentiality, and professionalism.
Ability to respond to urgent facilities needs outside normal business hours as needed.
Ability to move throughout the office and building to inspect spaces and respond to facilities needs.
Ability to stand, walk, bend, kneel, reach, and climb ladders as required.
Ability to lift, carry, push, and pull up to 50 pounds.
Ability to assist with moving office furniture, equipment, supplies, and other workplace materials.
Ability to work in office, building service, and loading dock areas as needed.

Nice To Haves

Experience in a corporate or professional services environment.
Experience with Zendesk or a similar work-order system.

Responsibilities

Serve as a primary point of contact for facilities requests and workplace concerns.
Inspect offices, conference rooms, common areas, and shared spaces to identify maintenance, repair, and safety needs.
Submit, monitor, and follow up on facilities work orders through Zendesk.
Coordinate repairs and preventive maintenance with building management, building engineers, and service providers.
Communicate planned maintenance, service interruptions, repairs, and other building-related information to employees.
Help maintain clean, functional, professional, and ready-to-use office spaces; assist with minor repairs and adjustments as appropriate.
Support recycling, waste management, and other workplace services.
Coordinate vendor visits, building access, and on-site work; monitor vendor services and follow up on incomplete or unsatisfactory work.
Obtain proposals and quotes for management review.
Coordinate assigned aspects of facilities projects, renovations, and workplace improvements under the direction of the Director of Administration.
Track open requests and projects, provide timely status updates, identify facilities needs, and recommend potential solutions.
Maintain office assignments, seating charts, facilities records, and workplace management information.
Coordinate approved office moves, furniture relocations, workspace changes, and preparation of offices for new hires, transfers, visitors, and other business needs.
Coordinate delivery, installation, relocation, repair, and replacement of office furniture and facilities-related equipment.
Maintain inventories of furniture, equipment, facilities supplies, and related assets.
Assist with office, conference room, meeting, and special-event setups, and move furniture, equipment, supplies, and other workplace materials as needed.
Monitor the workplace for safety concerns and coordinate or report corrective action.
Maintain first aid kits, emergency supplies, and other designated safety resources; assist with emergency preparedness, evacuation procedures, drills, and urgent building issues.
Maintain vendor information, warranties, contracts, service records, and other facilities documentation.
Process facilities-related invoices and purchase requests according to firm procedures.
Prepare and maintain project trackers, reports, and other facilities documentation.
Provide administrative and project support to the Director of Administration as needed.
Perform other duties as assigned.