Facilities Coordinator

JLL • Charlotte, NC

8d • Onsite

About The Position

JLL is seeking a Facilities Coordinator to join its team on a Financial Services account in Charlotte, North Carolina. This on-site role provides general facility management services, including continuous monitoring of the facility and coordination with property managers on routine property operations. Duties include procuring property supplies and services, issuing purchase orders, managing bid requests and service or construction contracts, and processing accounts payable and receivable. The position also supports facility and project management teams, client events, meetings, maintenance activities, security systems, and budget analysis and reporting. Candidates must be authorized to work in the United States without sponsorship; visa sponsorship is not provided.

Requirements

• Associate degree in facilities management, building, business, or another related field.
• At least 2 years of experience in facility or property administration.
• Superior customer service skills and orientation.
• Ability to maintain professionalism at all times, including under stressful situations.
• Ability to plan and manage work within time constraints.
• Ability to multitask and work without direct supervision.
• Proficiency in Microsoft Office.
• Strong written, verbal, and interpersonal skills.
• Strong organizational skills and a collaborative style.
• Proficiency with Excel spreadsheets and the ability to customize administrative reports.
• Must be authorized to work in the United States without sponsorship.

Responsibilities

• Assist the Facility Management Team with tactical planning for team goals and objectives.
• Provide facility-specific assistance to the project management team as needed or requested.
• Manage and maintain assigned small facility management tasks.
• Coordinate special events in support of the client or JLL.
• Support meetings and conference room reservations as directed.
• Assist with coordinating and scheduling maintenance activities.
• Provide overall facility management services, including continuous monitoring of the office or facility.
• Serve as an interface with the client, visitors, and guests, and ensure appropriate customer follow-up.
• Provide direction and information to vendors, facilities staff, and service providers to ensure coordinated work with minimal disruption to the client environment.
• Administer and maintain security systems effectively.
• Assist with budget requests, analysis, and reporting.
• Research, analyze, and report budget variances.
• Support routine property management operations, including procurement, purchase orders, bid requests, service and construction contracts, and accounts payable and receivable.
• Perform other assigned tasks and duties.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• A supportive culture and benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree