Facilities Coordinator

Kean Miller LLP•Houston, TX

7d•Onsite

About The Position

Kean Miller is seeking an experienced Facilities Coordinator for its Downtown Houston office. The role supports facilities, office services, hospitality, vendor management, mail and deliveries, supplies, and conference operations. The coordinator serves as a primary point of contact for attorneys, staff, clients, and visitors, helping maintain a professional, client-ready office and supporting daily operations.

Requirements

High school diploma required.
At least three years of facilities, office services, or hospitality experience.
Excellent interpersonal and communication skills, with the ability to work effectively with attorneys, staff, clients, and vendors at all levels.
Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment.
Professional appearance and demeanor, with a strong commitment to client service.
Ability to work independently, exercise sound judgment, and maintain confidentiality.
Proficiency in Microsoft Word, Excel, and Outlook.
Ability to lift and move items weighing 20 pounds or more.
Regular hours are 8:00 a.m. to 5:00 p.m., with flexibility to work occasionally early mornings or late evenings as needed.

Nice To Haves

Bachelor’s degree preferred.
Law firm or professional services experience preferred.

Responsibilities

Manage conference room scheduling using firm software; prepare rooms with refreshments and audiovisual or videoconferencing equipment; and provide front-line AV support.
Greet and assist clients and visitors and serve as backup to the receptionist, including answering and routing calls.
Coordinate internal meetings, client events, and firm functions, including catering and room setup and breakdown.
Serve as the primary contact for property management, building engineers, IT, and outside vendors regarding services, repairs, and maintenance.
Conduct daily office walk-throughs to identify and resolve maintenance issues and keep reception and common areas tidy, professional, and client-ready, including light housekeeping as needed.
Coordinate internal office moves, set up offices for new hires, and reset spaces following departures, including equipment, keys, access cards, and nameplates.
Handle incoming, outgoing, overnight, and courier mail and coordinate deliveries throughout the office.
Stock and order supplies for copier rooms, printer stations, conference rooms, and kitchens, and monitor office equipment.
Support copying, scanning, binder preparation, records, archiving, and special filing projects.
Process and code vendor invoices, reconcile office credit card receipts, and manage parking validation and access card records.
Follow office security and emergency procedures and support business continuity efforts.
Identify and recommend opportunities to improve office procedures and delivery service.