Facilities Coordinator

Asian Health Services•Oakland, CA

1d•$36 - $37

About The Position

The Facilities Coordinator will assist the Facilities Manager with tasks related to the maintenance and optimization of Asian Health Services’s office space and workplace. This includes coordinating, monitoring and tracking all maintenance and service requests for the Asian Health Services work locations. This position will also assist with promoting and coordinating safety escort for staff.

Requirements

High school diploma required
At least two years of related experience required
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
Experience handling internal moves
Excellent organizational skills and attention to detail.
Ability to perform well in a fast-paced environment.
Working knowledge of work order management system
Demonstrate teamwork ability
Ability to perform data collection and utilize tools and systems to maximize efficiency at the assigned work location

Nice To Haves

Associates degree preferred
Valid California Driver’s License, insurance, and ability to travel as required

Responsibilities

Maintains physical space, ensuring a safe, clean, and functional environment
Receives, manages, and processes work order requests; ensure problems are resolved quickly
Acts as liaison between staff and any outside contractors needed to resolved specialized problems
Drafts and implements preventative maintenance schedules for buildings and equipment
Ensures safety standards are followed throughout facilities
Coordinates and provides safety escorts for staff to their cars or BART stations
Participates in the emergency preparedness planning team
Maintains the inventory of supplies; reorders as needed
Coordinates trainings for Facilities staff, including those who provide safety escorts
Coordinates and assists in delivery of supplies to different sites and locations
Perform other related duties as assigned
Fosters an environment that promotes trust and cooperation among clients and staff.
Enforces clinic policies and procedures, including maintenance of client confidentiality under HIPAA privacy rules, to ensure that the principles of AHS are implemented.
Plays an active role in planning organization-wide activities such as AHS general membership meetings, fundraisers, special clinic days, and other events.
Participates in general membership meetings, fundraisers, and other public events, as required.
Participates in outreach activities, agency advocacy, and serves on ad hoc committees, as requested.
Attends AHS staff retreats and Board of Directors meetings, as required.
Participates in agency-wide quality improvement program processes and performance improvement teams to ensure excellence in the quality of services provided across the agency.