Facilities Coordinator

Plante Moran•Chicago, IL

8d•$20 - $30•Onsite

About The Position

Our internal firm services team focuses on the firm’s critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

Requirements

High School Diploma required
Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations
Must be able to think analytically to respond to complex inquiries.
Ability to read and carry out routine oral and written instructions independently
Ability to work well under pressure and time constraints
Professional demeanor with excellent customer service and interpersonal skills
Ability to work well with others and communicate effectively with partners, staff and visitors
Ability to work with confidential information
Ability to operate office equipment
Proofreading skills; ability to proofread large reports (both alpha and numeric)
Must be able to lift at least 50 lbs.- specific job duties may require additional lifting to move, transport, position and install equipment

Nice To Haves

Associates degree preferred

Responsibilities

Stocking supply areas and kitchens with proper supplies; straighten and clean
Keeping file room clean and orderly if applicable
Must sort incoming and outgoing mail and packages.
Sorting mail to appropriate bins after pick up
Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations
Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations
Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs
Setting up 1040 and corporate files if requested
Purchases groceries for the office when needed
Setting up beverages and food for meetings, lunches and dinners
Setting up technology for meetings in conference rooms and assisting staff in troubleshooting
Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.)
May serve as back-up for other administrative support team members
Handle other duties or projects as assigned

Benefits

health insurance
dental insurance
vision insurance
disability insurance
life insurance
Flexible Time Off
various pre-determined holidays
401(k) plan
flexible benefits plans
business-related travel expense reimbursement
lodging reimbursement for business-related use
meal reimbursement for business-related use
pension plan is also available for eligible administrative and paraprofessional staff
discretionary bonus plan
option to elect health insurance in addition to limited paid sick time for contingent staff