Facilities Coordinator

Independence Pet Group • Chicago, IL

4d • Onsite

About The Position

IPG is seeking a Facilities Coordinator that is responsible for the day-to-day administration and smooth operations of the Chicago Office. This role ensures a sage, efficient, and well- functioning workspace by managing office services, coordinating access and visitor processes, maintaining supplies, and supporting health and safety protocols. The position serves as the primary on-site contact for employees, visitors, and vendors, and plays a key role in maintaining a professional and compliant workplace environment.

Requirements

• 2–5 years experience in facilities coordination or office management
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management skills
• Familiarity with access control and office management systems
• Basic knowledge of workplace health and safety practices

Responsibilities

• Manage daily office operations to ensure a clean and functional workplace environment
• Act as primary point of contact for employees for facilities-related inquiries
• Coordinate with landlords and service providers for maintenance and repairs
• Support onboarding and offboarding logistics including workspace setup
• Administer visitor access including pre-registration, badging, and escort coordination
• Maintain visitor logs and access records in line with company protocols
• Manage issuance and revocation of access badges for employees and contractors
• Provide a professional front-of-house experience for visitors
• Manage booking and administration of meeting rooms and shared spaces
• Monitor utilization and ensure spaces are maintained and functional
• Support internal meetings and office events
• Maintain stock levels for office supplies and consumables
• Manage vendor orders, deliveries, and inventory tracking
• Ensure timely replenishment of supplies
• Act as the local safety coordinator and emergency response contact
• Support compliance with health and safety protocols
• Assist with evacuation planning, drills, and incident coordination
• Maintain first aid supplies and support employee safety awareness
• Coordinate on-site vendors such as janitorial, maintenance, and security services
• Track service performance and escalate issues as needed
• Maintain strong relationships with landlords and service providers

Benefits

• Comprehensive full medical, dental and vision Insurance
• Basic Life Insurance at no cost to the employee
• Company paid short-term and long-term disability
• 12 weeks of 100% paid Parental Leave
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Retirement savings plan
• Personal Paid Time Off
• Paid holidays and company-wide Wellness Day off
• Paid time off to volunteer at nonprofit organizations
• Pet friendly office environment
• Commuter Benefits
• Group Pet Insurance
• On the job training and skills development
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed