Facilities Coordinator III

Sutter Health•Mountain View, CA

About The Position

The Facilities Coordinator III provides complex administrative support to facility operations, exercising considerable discretion and independent judgment when handling confidential and sensitive information. The role coordinates programs under the California Unruh Civil Rights Act and other laws addressing the rights of people with disabilities, and serves as the first point of contact for internal and external customers seeking facilities support and information. The position supports the Facilities organization and manages office functions, including work order coordination, security badge and access assignments, database management, daily office operations, coordination of budgeting and accounting systems, maintenance of office records, and general support services for divisional staff. The coordinator may oversee outside contractors supporting the Facilities Department by maintaining records and contracts, coordinating project activities, and providing scheduling support.

Requirements

High school diploma or General Education Diploma (GED).
Two years of recent relevant experience.
Knowledge of facilities, maintenance operations, and project management.
Knowledge of institutional maintenance operations and projects.
Knowledge of the Americans with Disabilities Act (ADA), specifically Title III as it relates to patients and visitors; the California Unruh Civil Rights Act; and other laws addressing the rights of people with disabilities, such as Section 504 of the Rehabilitation Act, 29 USC 794.
Written and verbal interpersonal communication and problem-solving skills.
Ability to interpret varied data and instructions presented in written, oral, diagram, or schedule form.
Ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
Ability to work independently and as part of a team, including accomplishing multiple tasks in an environment with interruptions.
Ability to identify, evaluate, and resolve standard problems by selecting appropriate solutions from established options.

Nice To Haves

Knowledge of specialized computer preventive maintenance systems.
Knowledge of Microsoft Project.

Responsibilities

Provide complex administrative support to facility operations, using discretion and independent judgment when handling confidential and sensitive information.
Coordinate programs under the California Unruh Civil Rights Act and other laws addressing the rights of people with disabilities.
Serve as the first point of contact for internal and external customers seeking facilities support and information.
Coordinate work orders, security badge and access assignments, and database management.
Manage daily office operations, coordinate budgeting and accounting systems, maintain office records, and provide general support services for divisional staff.
May oversee outside contractors by maintaining records and contracts, coordinating project activities, and providing scheduling support.
Ensure the privacy of each patient's Protected Health Information (PHI).
Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.