Facilities Coordinator - Finance

JLL•Andover, MA

1d•Onsite

About The Position

The Facilities Coordinator will provide support to the Site and Facility Management Operational Team by assisting with accounting and finance, Vendor oversight, procuring equipment and supplies and proactively developing and maintaining client relationships to ensure that expected service levels are achieved within the controlled environment of a Life Science high-end account.

Requirements

Associate degree in Finance or related field
Proficiency in a range of office administration tools and platforms including Microsoft Office Products (Excel, Outlook, Word)
Understanding of basic financial and accounting practice, concepts and terminology
Excellent communication, organization and problem-solving skills
Exceptional Client-focused hospitality mindset with the positive and proactive approach to always identifying a solution
Ability to work independently with little supervision and effectively deal with stressful situations
Self-motivated; confident, energetic and flexible
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Bachelor’s degree in finance or related field
Prior experience in finance within a facility, pharmaceutical or bio-tech environment
Understanding the basic technical aspects of facilities (i.e. types of Vendors that provide various services) is advantageous.

Responsibilities

Actively support a culture of teamwork, cooperation, performance excellence, and personal success
Respond to all work order procurement requests in a timely manner, ensuring KPI compliance and excellent customer service
Identify opportunities for improved operation, service excellence and cost savings and make well thought out recommendations
Provide information and direction to Client, Vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption
Assist in Vendor onboarding as required
Update and maintain accurate records and official documentation for the site/s including purchase order and invoice tracking
Support multiple departments within JLL from a procurement, vendor development, and contracting perspective
Other duties as assigned
Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators
Coordinate site operations in accordance with all agreed policies, procedures and contract scope