Facilities and Services Specialist

Brain Corp•San Diego, CA

7d•Onsite

About The Position

As the Facilities & Services Specialist, you will directly own the day-to-day operations across two facilities (office, warehouse and test lab environments). Reporting directly to the Director of IT & Facilities, you will be responsible for preventive maintenance, troubleshooting, building repairs, installations, and inspections of facilities to ensure operations run smoothly. In addition, this position will be responsible for leading safety initiatives and applying best practices for keeping the work environment and building systems maintenance up to date, proactively addressing problems as they arise, assessing and scheduling both repair and preventative maintenance in an office, warehouse and test lab environment. This role also manages the building’s food services operations. We're looking for a proactive, detail-oriented problem solver who takes pride in maintaining a safe, organized, and smooth-running work environment. This isn't a role for someone who waits to be told what's wrong, it's for someone who notices the loose whiteboard, the slow drain, or the upcoming inspection and takes care of it before anyone has to ask. You don't need decades of trade experience but you do need a strong work ethic, a sense of urgency, a good attitude and a genuine willingness to learn or ask for help.

Requirements

High School Diploma or GED
2 - 5 years experience working within office/property management, facilities maintenance or building systems maintenance
Excellent customer service attitude and follow through on open tickets
Ability to interface with all levels of management and employees in a professional manner
Ability to obtain a Food Service Manager certification and other requirements as needed to comply with applicable food service regulations
Strong verbal and written communication skills
Excellent problem-solving skills
Skilled with the use of power tools, shop equipment such as drill presses, electric saws, etc.
Ability to troubleshoot mechanical/electrical malfunctions with limited documentation
Ability to clearly communicate and document equipment records
Demonstrated ability to implement safety training requirements

Nice To Haves

Spanish language skills (highly preferred, not required)
Proficient in Google Workspace and/or Word and Excel
Knowledge of painting, welding and machining practices
Forklift trainer certification or willingness to become a certified forklift trainer

Responsibilities

Serve as the primary, hands-on point of contact for all day-to-day facilities operations across two locations
Coordinate building access, repairs, and scheduled service with external property managers and specialty vendors
Perform routine preventative maintenance to ensure efficient building systems
Conduct inventory checks to maintain workspace readiness for new employees
Handle workstation setups, desk moves, equipment assembly, shelving/board installations, test benches and lighting
Document work and work requests utilizing the facilities help desk system through our Jira ticketing system
Critically review vendor quotes and estimates using general maintenance knowledge to spot inflated bids or unnecessary work
Perform routine preventative maintenance, basic repairs (e.g., plumbing, minor electrical/HVAC troubleshooting), and general handyman tasks; troubleshooting issues that may require further help from outside vendors and technicians
Responsible for all facilities related activities; which includes maintenance, housekeeping (internal/external), overseeing housekeeping contractors, providing annual walk-throughs with city officials (i.e. Fire Marshall) as required, procuring vendor bids for approved building/facilities related initiatives (i.e. floor layouts, cubicle redesign, etc)
Supervise, direct, plan, and schedule the Company’s food service programs and resources, ensuring high-quality and cost-effective experiences for the workforce; daily weekday catering, snack ordering and periodic food trucks.
Ensure the Company’s food service operation is sanitary and safe in accordance with all applicable health regulations, including guidelines to prevent food-borne illnesses
Prepare and monitor food service within budget limits
Ensure all deliveries and mail to the Company and between buildings are efficiently collected and delivered to appropriate departments
Maintain office supply inventory levels, ensuring the office is stocked and orderly; and within budget limits
Coordinate physical space setups and breakdowns for company events, meetings and gatherings in shared areas (e.g. cafeteria, conference rooms); partner with IT team to ensure audio/visual equipment and technology needs are properly integrated and ready as needed
Act as a safety advocate and assist with the installation and upkeep of safety equipment and proper safety signage for the office, warehouse, test lab and assembly line environments
Work on short- and long-term projects individually or as a team member as directed
Ensure compliance with environmental and safety standards as it relates to the facilities
Take necessary actions to ensure facilities equipment and/or environment is safe according to Company, local, state and federal codes, regulations and governing policies
Responsible for providing and/or coordinating some aspects of the health & safety training
Responsible for overseeing maintenance/facilities work conducted by external vendors
Perform daily walk-through of all production areas identifying and correcting environmental and safety deficiencies
Oversee and maintain all company vehicles including forklifts to ensure they are serviced and operating safely at all times

Benefits

A discretionary annual target bonus
Stock options
401(k) plan with match (no waiting period and immediate vesting)
Comprehensive suite of insurance benefits for employees (and their families) to include a variety of medical plan options (including an HSA with employer contribution), dental, vision, life and disability insurance
Employee Assistance Program (EAP)
Legal/Identity support plans
Pet insurance
Access to Flexible Spending Accounts (Medical and Dependent Care)
Accrued paid time off
Paid Sick Leave
Time off for volunteering in the community
10 paid company holidays
A winter company shutdown
Daily on-site lunch available in the San Diego office
On-campus gym including pool and tennis courts in the San Diego office
Opportunities to connect with colleagues including monthly game nights, hikes, wellness challenges, and community events
Internal continuous learning events
Opportunities to share your own interests and hobbies with the Company