Facilities Administrator

New York ISO•Rensselaer, NY

8d•$71,000 - $118,700•Onsite

About The Position

The Facilities Administrator administers and coordinates the operation and maintenance of NYISO-owned or leased facilities. The role monitors, inspects, and oversees work to maintain computer rooms, data centers, control centers, office environments, buildings, roads, and grounds, including electrical distribution, environmental systems, HVAC, UPS, diesel generators, fire detection and protection, and security systems. The administrator maintains equipment logs, work lists, and schedules and works with the Supervisor- Facilities and subject matter experts to develop policies, procedures, and monitoring protocols that support a safe and healthy work environment. The position manages work orders, facility and computer-room maintenance, contractor and vendor services, receiving and distribution, facility records and inventories, workspace moves, CAD drawings, budgets, and fixed assets. It also supports capital replacement projects and the corporate safety program. NYISO facilities are critical infrastructure maintained around the clock, and this role rotates 24/7 on-call coverage. Evening, weekend, or holiday work may be required to meet deadlines or respond to unanticipated developments.

Requirements

Associate degree (AA, AS, or AAS) in a technical field or equivalent experience.
At least five years of related experience, such as construction or building maintenance; specialized training in safety, building systems, and maintenance; intermediate knowledge of plumbing, electrical, and construction principles and codes; or an equivalent combination of education, training, and experience.
Valid New York State operator’s permit and a driving record that would not limit or prevent driving on behalf of the company.
Ability to read and interpret safety rules, operating and maintenance instructions, blueprints, schematics, drawings, and procedure manuals.
Ability to write routine reports and correspondence and speak effectively before groups of contractors or employees.
Ability to calculate figures and amounts, apply basic algebra and geometry, and understand symbols in standard construction and equipment drawings.
Ability to solve practical problems and interpret written, oral, diagrammatic, or schedule-based instructions where limited standardization exists.
Proficiency with Microsoft Windows, MS Office applications, email, and browser applications.
Basic ability to use CAD to produce and update drawings for existing and new facilities.
Ability to rotate 24/7 on-call coverage; evening, weekend, or holiday work may be required.
Ability to occasionally lift and/or move up to 40 pounds.

Nice To Haves

Comprehensive knowledge of OSHA and New York State Department of Labor and Department of Health and Safety regulations, or equivalent education, training, and experience.
IFMA or BOMA facilities-related certification.
OSHA General Industry Outreach Trainer and 30-hour course certification; if not certified, evidence of progress toward certification is desirable.
Studies and/or certification in Business Continuity Planning.
Courses or certifications in safety-related areas, such as those offered by the National Association of Safety Professionals (NASP).
Knowledge of other related applications.

Responsibilities

Manage, distribute, and track work orders for staff and contractors using computerized maintenance management systems (CMMS).
Use facilities applications, including Automated Logic BMS, Lutron Quantum Lighting, and Micromain CMMS.
Administer computer rooms at all facilities, including condition monitoring, cleanliness, equipment additions, contractor work, and preventive and emergency maintenance.
Coordinate with IT on data-center work and documentation, including electrical installations, environmental conditions, equipment installation or removal, and fire safety systems.
Assist in selecting and coordinating outside contractors and vendors.
Schedule and oversee contracted services, including janitorial services, trash removal and recycling, UPS, HVAC, electrical and security systems, elevators, fire protection, water treatment, lawn maintenance, and snow removal.
Manage receiving operations and distribution.
Oversee maintenance and periodic testing of diesel generators at NYISO facilities.
Conduct and document periodic walkthroughs of NYISO facilities.
Evaluate problems, provide support, and respond rapidly to building and infrastructure system problems.
Set up workspaces for new employees and contractors; coordinate personnel moves and furniture needs, changes, and relocations.
Create and maintain CAD drawings of facilities, grounds, seating, and special projects.
Maintain current records, prints, schedules, documentation, and maintenance logs.
Purchase and maintain adequate inventories of equipment, small parts, and building supplies.
Receive and process equipment and supply deliveries and process outgoing shipments.
Assist with preparation and monitoring of the facilities annual budget.
Maintain building, office, and workstation lock and key inventories, duplicates, and central key storage boxes.
Support the NYISO fixed asset program and inventory.
Work with the Manager, Facilities and Senior Project Manager on annual capital replacement projects, including weekly project meetings and support for on-site vendors carrying out construction activities.
Assist with administration of the NYISO corporate safety program.