Facilities Administrator

New York ISO•Rensselaer, NY

2d•$71,000 - $118,700•Onsite

About The Position

The New York Independent System Operator (NYISO) manages the efficient flow of electricity on more than 11,000 circuit-miles of high-voltage transmission lines, dispatching power from hundreds of generating units across the state. The NYISO applies cutting-edge technology to operating a reliable electricity system, managing competitive markets for wholesale electricity, and planning for the Empire State's energy future. The NYISO’s Information Technology department invites applications for a full-time Facilities Administrator. The Facilities Administrator will administer and coordinate a wide range of tasks and assignments related to the operation and maintenance of NYISO owned or leased facilities. Monitor, inspect and oversee work performed to maintain computer rooms, data centers, control centers, office environments, buildings, roads and grounds. This includes building infrastructure services such as electrical distribution, environmental, HVAC, UPS, diesel generators, fire detection, fire protection systems, and security systems. Maintain and ensure completion of equipment logs, work lists and schedules to operate and maintain the buildings efficiently and in conjunction with the Supervisor- Facilities, and various subject matter experts (SMEs), develop policies, procedures and monitoring protocols which provide NYISOs employees with a safe and healthy work environment.

Requirements

Associate degree (AA, AS, AAS) in technical field or equivalent experience is required.
A minimum of five years related experience, e.g., construction, building maintenance; specialized training in safety, building systems and maintenance; intermediate knowledge of principles and codes for plumbing, electrical and construction; or equivalent combination of education, training and experience.
A comprehensive knowledge of OSHA and NYS DOL Department of Health and Safety regulations is preferred, or equivalent combination of education, training, and experience.
Must have a valid New York State operator’s permit and driving record that would not limit or prevent driving on behalf of the company.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, blueprints, schematics, drawings, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of contractors or employees.
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Understand symbols used in standard construction and equipment drawings (electrical, plumbing, lighting, construction symbols).
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Proficient at working in Microsoft Windows operating system environment using MS Office applications, e-mail, and browser applications. Knowledge of other related applications desirable. Ability to utilize CAD (computer aided design) at a basis level to produce and update drawings for existing and new facilities.

Nice To Haves

An IFMA or BOMA Facilities related certification is desirable
OSHA General Industry Outreach Trainer and 30-hour course certification preferred. If not certified, evidence of progress towards certification is desirable. Studies and/or certification in Business Continuity Planning.
Also desirable are courses or certifications in safety related areas, such as those offered by the National Association of Safety Professionals (NASP).

Responsibilities

Manage (distribute and track) work orders for staff and contractors, utilizing Computerized Maintenance Management Systems (CMMS)
Administer computer rooms at all facilities including condition monitoring, cleanliness, equipment additions, and contractor work, preventive and emergency maintenance.
Work closely with IT to assist in the coordination of work and documentation within the data center including but not limited to electrical installations, environmental conditions, equipment installation or removals and fire safety systems.
Assist in the selection and coordination of outside contractors and vendors who provide goods and services.
Schedule and oversee the work of contracted services including janitorial services, trash removal and recycling programs, UPS, HVAC, electrical and security systems, elevator, fire protection, water treatment, lawn maintenance and snow removal.
Manage receiving operations and distribution.
Oversee maintenance and periodic testing of diesel generators at NYISO facilities.
Conduct and document periodic “walk through” of NYISO facilities.
Evaluate problems, provide support and respond rapidly to building and infrastructure system problems.
Implement workspace set-ups for new employees and contractors and coordinate inter-office personnel moves as requested. Coordinate the furniture needs, changes and relocation for all groups and departments.
Create and maintain CAD program drawings of facilities, grounds, seating, and special projects.
Maintain current records, prints, schedules, documentation, and maintenance logs.
Purchase and maintain adequate inventories of equipment, small parts and building supplies.
Receive and process deliveries of equipment and supplies, process outgoing shipments.
Assist in the preparation and monitoring of facilities annual budget.
Maintain building, office and workstation lock and key inventory, duplicates and central key storage boxes in all buildings.
Support the NYISO fixed asset program and inventory.
Work with the Manager, Facilities and Senior Project Manager on supporting the on-going annual capital replacement projects including weekly project meetings and supporting on-site vendors implementing the construction activities.
Assist with administration of the NYISO’s corporate safety program.