Fabrication Office Supervisor

Mazak Corporation•Florence, KY

2d•Onsite

About The Position

Mazak Corporation is looking for an Office Supervisor to join the Fabrication team. The Fabrication Office Supervisor is responsible for leading the daily execution, organization, coordination, and workflow of the Fabrication office team. This role ensures office associates are properly assigned, schedules are maintained, work orders are processed accurately, and engineering changes, production memos, and documentation are coordinated with production needs. The Fabrication Office Supervisor serves as the primary point of coordination between Fabrication office functions, production supervision, planning, engineering, and other cross-functional departments. This position provides daily direction, maintains workflow discipline, supports schedule alignment, and ensures office activity is completed accurately, timely, and in support of production execution. This role requires strong organization, follow-up, communication, and leadership discipline. The Fabrication Office Supervisor must ensure office processes support production flow, reduce confusion, and help the department maintain control of schedule, documentation, and work order execution.

Requirements

High School diploma or equivalent required
3+ years of manufacturing, production office, planning, scheduling, or administrative coordination experience preferred
Previous lead, supervisory, or demonstrated leadership experience preferred
Experience working with production schedules, work orders, ECNs, memos, or manufacturing documentation preferred
Strong organizational skills with the ability to manage multiple priorities, schedules, and open items at the same time
Strong leadership ability with the discipline to assign work, follow up, and hold office associates accountable
Ability to understand production schedules, work orders, ECNs, production memos, and department documentation flow
Strong attention to detail and ability to maintain accuracy in a fast-paced manufacturing environment
Ability to communicate professionally with managers, supervisors, engineers, production employees, and office associates
Strong follow-up skills with the ability to identify issues early and drive completion
Ability to support production execution through accurate documentation, schedule coordination, and work order control
Comfortable working in a manufacturing environment with changing priorities and urgent production needs
Ability to train, support, and guide office associates while maintaining department standards
Strong problem-solving ability with the discipline to escalate issues when needed
Microsoft Office Suite experience required
Strong reliability, accountability, and ability to lead by example

Nice To Haves

Associate degree, technical certificate, or additional business/manufacturing coursework preferred
Lean manufacturing, continuous improvement, or formal leadership training preferred
D365 experience preferred

Responsibilities

Actively supports a safe and healthy work environment for self and others
Lead daily office workflow and assign work to Fabrication office associates
Set, coordinate, and maintain office work schedules to support department priorities
Oversee and process Fabrication work orders to ensure accuracy, completeness, and timely execution
Coordinate ECNs, production memos, documentation updates, and related changes with production schedules
Maintain organization and discipline within the Fabrication office function
Ensure office associates understand daily priorities, responsibilities, and expected completion timelines
Monitor open work, aging items, schedule risks, documentation issues, and follow-up needs
Communicate with Fabrication leadership regarding workload, constraints, staffing needs, and priority changes
Partner with production supervision, planning, engineering, quality, and other departments to support schedule execution
Ensure changes in documentation, work orders, and production requirements are communicated clearly to the appropriate parties
Support training, development, and accountability of Fabrication office associates
Reinforce expectations for accuracy, responsiveness, communication, attendance, and professional conduct
Identify process gaps, workflow issues, and opportunities to improve office execution
Help maintain accurate records, reports, schedules, and department tracking documents
Escalate abnormal conditions early, including documentation errors, missed updates, work order issues, ECN conflicts, or schedule concerns
Support continuous improvement initiatives that strengthen safety, quality, delivery, cost, and department stability
Maintain professional communication with employees, supervisors, managers, and cross-functional teams