F&B Purchasing & Receiving Clerk | Full Time | The St. Anthony, A Luxury Collection Hotel

Horseshoe Bay Resort • San Antonio, TX

4d

About The Position

The St. Anthony Hotel is seeking a Purchasing Clerk to work with vendors, suppliers, and internal departments. The role is responsible for maintaining inventory, placing purchase orders, tracking shipments, and ensuring purchases are timely and cost-effective. The position orders food for the operation, including banquets, and receives, inspects, and documents deliveries. It also maintains inventory, pricing, purchasing, and other required records, while supporting food availability, storage, and housekeeping standards. Other job-related duties may be assigned by the associate’s supervisor.

Requirements

• At least 2–3 years of hotel experience.
• Experience with systems such as Birchstreet, LightSpeed, M3, Oracle, or Avendra.
• Ability to interact with co-workers and customers and demonstrate a sense of teamwork.
• Ability to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, and stoop, kneel, crouch, or crawl.
• Ability to regularly lift and/or move up to 20 pounds and frequently lift and/or move up to 50 pounds.

Responsibilities

• Order food items for the entire operation, including banquets, adjusting orders based on business needs under the guidance of the sous chef.
• Establish procurement sources with vendors approved by the Executive Chef director according to company quality, specification, and delivery standards.
• Request and receive competitive bids from purveyors and maintain current pricing information.
• Review prices and ensure purchases conform exactly to specifications.
• Receive and inspect deliveries, return unacceptable merchandise, and record credit notations.
• Review invoices before payment to verify correct pricing.
• Maintain inventory levels appropriate to expected needs, emergency requirements, security, and storage capacity; notify the executive chef of anticipated shortages or overages.
• Maintain permanent pricing records and record daily ordered items in the purchases log.
• Spot-check walk-ins and freezers, maintain adequate inventory, and rotate food using first-in, first-out practices.
• Ensure food is available in consideration of advance preparation needs and scheduling.
• Date stock before placing it in walk-ins, the walk-in freezer, or the dry goods storeroom.
• Maintain good housekeeping practices in walk-in boxes, the walk-in freezer, and the dry goods storeroom.
• Assist with preparing period-ending inventory lists and maintaining current pricing using the purchase log.
• Administer written records required by company policy, with information completed and furnished by shift managers.
• Maintain a permanent file in the chef’s office for estimating, audits, and inspections.
• Keep adequate office supplies available for record keeping.
• Maintain files of carbon copies of purchase logs, food and beverage meeting records, and updated past ordering and inventory records.

Benefits

• Highly competitive wages.
• An exceptional benefit plan for eligible associates and their family members.
• 401(k) matching program for eligible associates.
• Flexible scheduling.
• Discounts at Crescent-managed properties in North America for associates and their family members.
• Health and wellness programs.
• Learning and development opportunities.
• Travel discounts.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed