F&B Purchasing & Receiving Clerk | Full Time | The St. Anthony, A Luxury Collection Hotel

Crescent Careers • San Antonio, TX

3d

About The Position

The F&B Purchasing & Receiving Clerk works with vendors, suppliers, and internal departments to order and receive food items for the hotel’s operation, including banquets. The role maintains inventory and purchasing records, secures competitive bids, tracks pricing, and ensures purchases meet specifications and are timely and cost-effective. Ordering is adjusted to business needs under the guidance of the sous chef, and procurement sources are established as approved by the Executive Chef director.

The clerk receives and inspects deliveries, returns unacceptable merchandise, notes credits, and reviews invoices for correct pricing. The role maintains adequate inventory and storage conditions, monitors stock rotation and dates, anticipates shortages or overages, and supports period-ending inventories. It also administers required written records, keeps purchasing and inventory documentation on file, and maintains adequate office supplies to support recordkeeping. The position requires physical activity, including standing, walking, reaching, stooping, kneeling, crouching, crawling, and lifting.

Requirements

• At least 2–3 years of hotel experience.
• Experience with systems such as Birchstreet, LightSpeed, M3, Oracle, Avendra, or similar.
• Ability to interact with co-workers and customers and contribute as part of a team.
• Ability to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, and stoop, kneel, crouch, or crawl.
• Ability to regularly lift and/or move up to 20 pounds and frequently lift and/or move up to 50 pounds.

Responsibilities

• Order food items for the entire operation, including banquets, and adjust orders as business needs change under the guidance of the sous chef.
• Establish procurement sources approved by the Executive Chef director and request scheduled competitive bids from purveyors.
• Maintain current price information, review prices, and ensure purchases meet specifications.
• Receive and inspect deliveries, return unacceptable merchandise, and record credit notations.
• Review invoices before payment to verify pricing.
• Maintain inventory at appropriate levels based on expected needs, emergency capacity, security, and storage availability; notify the executive chef of anticipated shortages or overages.
• Maintain permanent pricing records and record daily ordered items in the purchases log.
• Spot-check walk-ins and freezers, maintain adequate inventory levels, and rotate food using first-in, first-out practices.
• Ensure food is available for advance preparation and scheduled service, prevent delays and stockouts, and date stock before storage.
• Maintain housekeeping in walk-in boxes, the walk-in freezer, and the dry goods storeroom.
• Assist with period-ending inventory lists and keep pricing current using the purchase log.
• Administer required written records and maintain the required purchasing, meeting, ordering, and inventory documents on file for reference, audits, and inspections.
• Keep adequate office supplies available to support recordkeeping.

Benefits

• Highly competitive wages.
• An exceptional benefit plan for eligible associates and their family members.
• 401(k) matching program for eligible associates.
• Flexible scheduling.
• Discounts at Crescent-managed properties in North America for associates and their family members.
• Health and wellness programs.
• Learning and development opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed